Admin cum Receptionist

SINGAPORE CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic company in Singapore is seeking a responsible Administrator to oversee daily operations and provide clerical support. The role involves managing appointments, attending to guests, and maintaining a professional reception area. Ideal candidates should possess strong organizational skills and proficiency in MS Office applications.

Benefits

Supportive work environment

Qualifications

• Prior experience as a Receptionist or Admin Assistant preferred.
• Self-motivated and positive attitude.
• Ability to handle sensitive information discreetly.

Responsibilities

• Prepare and serve beverages to management and guests.
• Manage appointments and schedules for meetings and visitors.
• Perform administrative duties such as filing, data entry, and sorting documents.

Skills

Organization

Communication

Teamwork

Tools

MS Office

Job description

We are looking for a responsible Administrator to organize our company’s day-to-day operations. Your job will be to provide clerical support to our managers and employees and coordinate all daily administrative activities.

Job Highlight:

• Working Days: Monday to Friday
• Working Hours: 9am to 6pm (1 Hour Lunch Break)
• A supportive and collaborative work environment.

Responsibilities:

• Attending to all guests and visitors in a friendly and professional manner
• Notify appropriate personnel of visitor arrival.
• Prepare and serve beverages to management and guests
• Handle all telephone calls and messages in a timely and professional manner and direct them to the respective department
• Provide accurate information to callers and take messages when necessary.
• Maintaining tidiness of Reception area, holding area, meeting rooms and etc
• Manage appointments and schedules for meetings and visitors.
• Coordinate meeting room bookings and prepare rooms as needed.
• To assist with the marketing, organisation, and co-ordination of special activities and events such as talks, events, workshops etc. for small or large groups.
• Perform administrative and clerical duties such as sorting documents, filing, data entry, binding, scanning, and handling courier services, etc
• Any other ad-hoc administrative duties assigned by the company

Requirements:

• Prior experience as a Receptionist and Admin Assistant would be an advantage (administrative and clerical procedures)
• Self-motivated, pro-active, positive can-do attitude, independent, organized, and a good team player
• Able to work in a fast-paced working environment
• Proficiency in MS Office Applications (Excel, Word & PowerPoint)
• Professional appearance and attitude.
• Handle sensitive information with discretion and confidentiality.

We regret to inform that only shortlisted candidates would be notified of further update. Thanks for your understanding.