Admin cum Purchasing Assistant (Civil Construction)

Admin cum Assistant Purchaser (Civil Construction)
Bukit Batok

5.5 days Alternate Saturday

Roles & Responsibilities

• Manage office documentation including filing, photocopying, data entry, and correspondence.

• Maintain project files and ensure documents are updated and accessible for audit or reference.

• Handle general administrative tasks such as answering phone calls, scheduling meetings, and managing emails.

• Assist in preparation and submission of site reports, permits, and regulatory documents.

• Assist in sourcing and selecting suppliers for construction materials, tools, equipment, and services.

• Prepare purchase requisitions and purchase orders.

• Liaise with site supervisors and project managers to understand material requirements.

• Track delivery schedules and ensure timely delivery to site.

• Check and verify supplier invoices, delivery orders, and receipts.

• Follow up on outstanding or delayed orders.

• Monitor stock levels and update inventory records.

• Coordinate with site storekeepers for stock replenishment.

• Perform basic stock-taking duties to reconcile physical inventory with system records.

• Maintain good relationships with vendors and suppliers.

• Assist in evaluating vendor performance (e.g., quality, cost, delivery).

• Ensure documentation related to vendors (contracts, agreements, quotations) is properly filed and updated.

• Assist in obtaining and consolidating supplier quotations.

• Support the purchasing team during tender submissions and cost estimation exercises.

Key Activities

• Daily coordination with suppliers and site team.

• Data entry and document control using Excel, ERP or procurement software.

• Preparation of basic procurement reports (e.g., Purchase Request vs PO tracking, delivery status).

• Filing and archiving of project and procurement documentation.

• Any other task assigned by the Company.

Ability in bilingual for English and Mandarin, required to coordinate with site chinese staff, china suppliers and chinese sub-contractors.