ADMIN CUM PERSONAL ASSISTANT

EDUPRO LEARNING HUB PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is looking for an Admin cum Personal Assistant trainee to support daily administrative operations. This role involves organizing files, managing communications, and scheduling meetings. Candidates should be mature individuals aged 40 and above, with skills in correspondence management and event coordination.

Qualifications

• Open for mid-career individuals aged 40 and above.
• Candidates from any qualifications level can apply.

Responsibilities

• Organize and maintain filing systems for records and documents.
• Draft and proofread correspondence and reports.
• Coordinate appointments, meetings, and training sessions.
• Prepare meeting agendas and take minutes.

Skills

Business Correspondence Management

Document Filing and Records Organization

Agenda Preparation and Minute Taking

Schedule and Calendar Coordination

Administrative Reporting and Data Summarization

Confidential Document Handling Procedures

Checklist and Task Management

Event and Training Logistics Coordination

Database and Record Maintenance

Job description

As an Admin cum Personal Assistant trainee, the individual will support daily administrative operations and provide personalized assistance to the company. The role involves handling documentation, organizing meetings, managing communications, and ensuring the smooth flow of office functions.

Specific Responsibilities:

1. Organize and maintain both physical and digital filing systems for company records, course materials, and confidential documents.

2. Draft and proofread correspondence, reports, and memos for internal and external communication.

3. Coordinate and schedule appointments, meetings, and training sessions.

4. Prepare meeting agendas and take minutes during internal discussions and external engagements.

5. Monitor and manage office supplies, ensuring adequate stock levels and proper organization.

6. Handle phone calls, emails, and inquiries, routing messages appropriately and responding professionally.

7. Support the preparation of documents for course submissions, partnership agreements, and compliance materials.

8. Maintain updated contact lists, calendars, and tracking logs for administrative records and task deadlines.

9. Assist in coordinating logistics for training events, including venue booking, material preparation, and attendance tracking.

Technical Skills and Competencies:

1. Business Correspondence Management

2. Document Filing and Records Organization

3. Agenda Preparation and Minute Taking

4. Schedule and Calendar Coordination

5. Administrative Reporting and Data Summarization

6. Confidential Document Handling Procedures

7. Checklist and Task Management

8. Event and Training Logistics Coordination

9. Database and Record Maintenance

Duration of Traineeship/Attachment Offered - 6 months

Mature Mid Career Individuals - $2,300

This Position is open for mid career individuals (Mature, 40 years and above).

Mid Career individuals from any qualifications level can apply.