Admin cum HR Executive

P5 DESIGN VENTURES PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading company in the design industry is seeking an Admin cum HR Executive to handle multiple HR functions including recruitment, payroll management, and staff training. The role involves coordinating recruitment processes, managing payroll, and ensuring compliance with local regulations related to employment and work passes. The ideal candidate will have a robust understanding of HR processes and excellent organizational skills.

Qualifications

• Experience in recruitment and staffing.
• Familiarity with payroll processes.
• Ability to coordinate training activities.

Responsibilities

• Coordinate and manage the recruitment process for timely hiring.
• Process payroll data and verify attendance records.
• Conduct training administration and manage leave records.

Skills

Recruitment Coordination

Payroll Management

Training Administration

Leave Management

Office Administration

Tools

Whyze HR system

Job description

Job Purpose:

The Admin cum HR Executive is responsible for supporting various human resource functions including recruitment, staffing, payroll, training and development, performance appraisal, leave management, and staff counseling.

Key Responsibilities:

1. Recruitment Process
2. Coordinate staff recruitment and selection to ensure timely hiring.
3. Prepare and post job advertisements on platforms like Jobstreet, JobBank, etc.
4. Liaise with recruitment agencies for foreign workers.
5. Schedule, organize, and participate in interviews.
6. Conduct reference checks on shortlisted candidates, if required.
7. Employment Process
8. Prepare Letters of Offer for selected candidates.
9. Coordinate signing of offer letters and collection of necessary documents such as bank details, certificates, and testimonials.
10. Provide basic orientation to new employees.
11. Arrange workplace setup, including computers and office supplies.
12. Create new employee records in the Whyze HR system.
13. Work Pass Process
14. Familiar with MOM procedures for Work Permits and S Pass applications.
15. Inform candidates of approved work passes.
16. Arrange medical checkups and other MOM-required processes.
17. Handle security bonds and e-issue of approval letters.
18. Manage work pass cancellations and levy waivers when applicable.
19. Payroll Process
20. Understand staff pay structures.
21. Verify attendance records.
22. Upload payroll data, check for accuracy, and generate payroll summaries.
23. Ensure timely submission of bank payments and CPF contributions.
24. Maintain payroll supporting documents for audits.
25. Training Administration
26. Monitor and update training records.
27. Source and register staff for approved courses.
28. Highlight mandatory training to management.
29. Arrange payments and inform staff of training details.
30. File training certificates upon completion.
31. Leave Management
32. Update and monitor leave records.
33. File supporting documents like medical certificates.
34. Workman Compensation Management
35. Coordinate incident reports with supervisors.
36. Submit MOM reports for extended medical leaves.
37. Inform WICA insurance and submit supporting documents.
38. Monitor and file WICA case documents until closure.
39. Office Administration
40. Ensure daily cleaning of office environment and dustbins.
41. Maintain office supplies and equipment.
42. Ensure cleanliness of unoccupied workstations.
43. Additional Duties
44. Perform any other ad-hoc duties as assigned.