Admin cum Front Desk Executive

People Profilers; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive and organized individual to manage front desk operations and provide essential administrative support. This role involves ensuring a welcoming environment for guests, coordinating office supplies, and assisting with management tasks. The ideal candidate will have at least three years of experience in a similar role, demonstrating strong communication and teamwork skills. Join a dynamic team where your contributions will be valued and make a significant impact on daily operations.

Qualifications

• 3+ years of experience in administrative roles.
• Strong teamwork skills and positive mindset.

Responsibilities

• Manage front desk operations and ensure a positive guest experience.
• Provide administrative support to management and other departments.
• Handle inquiries and maintain meeting room bookings.

Skills

Administrative Support

Communication Skills

Teamwork

Time Management

Education

GCE O Level

Job description

• General office duties, including filing, data entry, and correspondence management.
• Coordinate the maintenance and supply of office equipment, such as copier machines, flower arrangements, corporate gifts, and stationery.
• Maintain postage records and franking credits, and arrange for courier services.
• Handle and distribute mails.
• Maintain and update records of complimentary car park tickets for visitors and guests.
• Assist management members with insurance claims.
• Manage email communications and announcements to staff.
• Arrange for the recycling of old newspapers and magazines.
• Assist with management's office meetings and lunch events.
• Provide administrative support to other departments.
• Other ad-hoc tasks as required.

Front Desk Management

• Manage the front desk to ensure a positive first impression for guests, answer and direct phone calls and emails to the appropriate departments.
• Handle inquiries and provide accurate information promptly.
• Maintain and update the meeting room booking diary and assist with booking meeting rooms as needed.
• Attend to visitors and prepare meeting rooms for meetings.
• Set up the projector and liaise with technical support for meetings when required.
• Ensure meeting rooms are neat and tidy after use.
• Other ad-hoc front desk tasks when required.

Requirements

• At least 3 years of working experience in a similar capacity.
• Minimum GCE O level and above.
• Independent, positive, mature mindset and able to demonstrate strong teamwork skills.