Admin Coordinator

KLHEALTH PTE. LTD.; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Job summary

A growing health technology firm in Singapore is seeking an experienced Administrative Coordinator to manage administrative operations and provide IT support. The ideal candidate has over 2 years of experience and strong organizational skills. Join us in a hybrid work environment that offers a supportive team and career development opportunities.

Benefits

Supportive team environment

Opportunities to learn and grow

Competitive salary and benefits

Qualifications

• 2+ years of experience in office administration or similar roles.
• Solid understanding of basic IT support and troubleshooting.
• Strong interpersonal and communication skills.

Responsibilities

• Manage day-to-day administrative operations.
• Provide first-level IT support for hardware and software issues.
• Coordinate schedules, meetings, and events.

Skills

Administrative skills

IT support

Organizational skills

Communication skills

Problem-solving

Education

Associate’s or Bachelor’s degree in Business Administration or IT

Tools

Microsoft Office Suite

Google Workspace

Job description

KLHealth is a dynamic and growing organization committed to operational excellence and technological innovation. We are seeking a highly organized and tech-savvy Administrative Coordinator to join our team. This hybrid role is ideal for someone who thrives in a fast-paced environment, has exceptional administrative skills, and possesses a strong foundation in IT support and systems.

Administrative Duties:

• Manage day-to-day administrative operations for the department or office.
• Coordinate schedules, meetings, and events, including preparing agendas and taking meeting minutes.
• Maintain organized filing systems (physical and digital) and ensure records are up to date.
• Handle communication with vendors, internal teams, and external stakeholders.
• Assist with document preparation, report creation, and internal communications.
• Oversee general office operations, including supply management, vendor coordination, and office maintenance.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Maintain office documentation, records, and filing systems (digital and physical).

IT Responsibilities

• Provide first-level support for hardware, software, and network issues for on-site and remote employees.
• Set up and configure new workstations, email accounts, and user access permissions.
• Monitor and manage IT inventory (laptops, phones, peripherals).
• Liaise with external IT support vendors for escalated issues or maintenance needs.
• Assist with the administration of cloud tools (e.g., Microsoft 365, Google Workspace, Zoom, Slack).
• Support internal cybersecurity protocols, software updates, and data backups.
• Maintain office and business automatic systems.

Qualifications

• 2+ years of experience in office administration or similar roles.
• Solid understanding of basic IT support, troubleshooting, and common software tools.
• Proficiency with Microsoft Office Suite and/or Google Workspace.
• Strong interpersonal and communication skills.
• Highly organized with attention to detail and a problem-solving mindset.
• Ability to multitask and prioritize tasks independently.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Information Technology, or a related field.
• Familiarity with help desk systems, basic networking, or remote access tools.
• Previous experience managing small office environments or hybrid teams.
• Knowledge of data privacy and cybersecurity practices.

What We Offer

• A supportive team environment with opportunities to learn and grow.
• Exposure to both administrative and IT functions for career development.
• Competitive salary and benefits.