Admin Associate, Office of President (Contract)

Singapore University of Technology and Design (SUTD); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading university in Singapore is seeking an Executive Assistant to support the President's Office. The role demands strong organizational skills, confidentiality, and experience in administrative functions. Responsibilities include managing schedules, communications, and assisting with research admin matters, ensuring smooth operations in a dynamic environment.

Qualifications

• Minimum 2 years as an Executive Assistant.
• Strong oral and written communication skills.
• Demonstrated adaptability to change.

Responsibilities

• Manage President’s calendar for meetings and events.
• Serve as the primary contact for MOE inquiries.
• Maintain an organized filing system for documents.

Skills

Confidentiality

Initiative

Decision-making

Communication

Interpersonal skills

Adaptability

Collaboration

Tools

MS Office Suite

Job description

You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision-making. You will prioritise effectively, applying your understanding of key objectives to daily activities. Strong written and verbal communication, coupled with a proactive approach to follow-up, are essential. You are to maintain strict confidentiality of sensitive information through discreet handling and has a high degree of professional maturity.

Responsibilities

You will be reporting to the manager in President’s office.

• Manage President’s calendar for all meetings and events, including the coordination of drivers’ daily schedule.

• Manage President’s general mailbox and distribution of internal comms originating from President’s Office.

• Work with other Executive Assistants (who support senior management and directors) to ensure information flow and seamless coordination of internal activities, meetings, and travel arrangements

• Maintain an organised and up-to-date filing system, for documents, records, and other essential information related to the Office of President.

• Serve as the primary point of contact for all MOE-related inquiries and meetings.

• Assist with President’s research admin matters.

• Assist to support events and visits as required and prepare relevant documents for meetings and engagements.

• Undertake other administrative responsibilities and ad-hoc assignments as required.

Requirements

• Proven experience: Minimum 2 years as an Executive Assistant

• Demonstrated adaptability and openness to change

• Strong interpersonal skills

• Collaborative team player

• Proficiency in MS Office Suite

• Strong oral and written communication skills