Admin Associate, Office of President (Contract)

SUTD (Singapore University of Technology & Design); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading university in Singapore is seeking an Executive Assistant to support various administrative functions in the President's office. The role requires a proactive and confidential approach to manage schedules, communication, and coordination with internal stakeholders. Ideal candidates will be meticulous, adaptable, and possess strong communication skills, with a proven track record in a similar position.

Qualifications

• Minimum 2 years as an Executive Assistant.
• Strong interpersonal skills and proactive communication skills.
• Adaptable to change and collaborative team player.

Responsibilities

• Manage President’s calendar and general mailbox.
• Coordinate with other Executive Assistants for seamless information flow.
• Maintain organized filing system and assist with research admin matters.

Skills

Written communication

Verbal communication

Interpersonal skills

Adaptability

Tools

MS Office Suite

Job description

You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision-making. You will prioritise effectively, applying your understanding of key objectives to daily activities. Strong written and verbal communication, coupled with a proactive approach to follow-up, are essential. You are to maintain strict confidentiality of sensitive information through discreet handling and has a high degree of professional maturity.

Responsibilities

You will be reporting to the manager in President’s office.

• Manage President’s calendar for all meetings and events, including the coordination of drivers’ daily schedule.

• Manage President’s general mailbox and distribution of internal comms originating from President’s Office.

• Work with other Executive Assistants (who support senior management and directors) to ensure information flow and seamless coordination of internal activities, meetings, and travel arrangements

• Maintain an organised and up-to-date filing system, for documents, records, and other essential information related to the Office of President.

• Serve as the primary point of contact for all MOE-related inquiries and meetings.

• Assist with President’s research admin matters.

• Assist to support events and visits as required and prepare relevant documents for meetings and engagements.

• Undertake other administrative responsibilities and ad-hoc assignments as required.

Requirements

• Proven experience: Minimum 2 years as an Executive Assistant

• Demonstrated adaptability and openness to change

• Strong interpersonal skills

• Collaborative team player

• Proficiency in MS Office Suite

• Strong oral and written communication skills