Admin Associate (6 months) | Finance Industry

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive office facilities manager to support administrative duties and ensure smooth operations. In this role, you will coordinate supplies, manage logistics for company events, and assist in maintaining office facilities. If you have a knack for organization and possess relevant experience, this opportunity offers a chance to contribute to a dynamic team in a vibrant environment. Join a forward-thinking organization that values resourcefulness and efficiency, and be part of a supportive workplace culture.

Qualifications

• 2-3 years of experience in office facilities management.
• Resourceful and proficient in Microsoft Office.

Responsibilities

• Support in office facilities management and general administration duties.
• Coordinate pantry and stationery orders and other supplies.

Skills

Microsoft Office

Office Facilities Management

Administrative Skills

Education

GCE N/O/A Levels

HINITEC or related field

Job description

Responsibilities:

• Support in office facilities management and general administration duties

• Coordinate and support the team's workflows and processes

Administration

• Coordinate pantry & stationery orders and other supplies (e.g. Pantry items, Nespresso capsules order, Copier papers, DHL envelopes, Consignment slips, Franking machine supplies) as required.

• Coordinate and arrange orders for name cards, hampers and sympathy stands.

• Assist to renew all office notices (i.e. laminating of notices, floor plans, reminders, etc)

• Assist with archival documentation and retrieval records

• Any other administrative duties assigned as when required.

Office Facilities Management

• Assist in office supply management (e.g. asset labelling, key management)

• Assist on OFM matters as and when needed (e.g. handle and attend to requests/complaints from users, handling suppliers’ servicing team for maintenance, etc)

• Manage logistics requests for company events both internally and externally as needed (including Play-recreation area set-up). Coordinate with Secretaries for Group CEO’s office events, including standby for overseas guests’ visits.

• Any other coordinating duties as assigned when required.

Requirements:

• 2 – 3 years of relevant office facilities management experience

• Resourceful and proficient with Microsoft Office

• Experience in administrative work is an advantage

• Min GCE N/O/ A levels, HINITEC or related field

• Singaporeans only