Admin Associate (3-month contract)

CORPORATE SECRETARIAL & BOOKKEEPING PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading compliance and bookkeeping firm in Singapore is looking for meticulous contract staff to support AML documentation efforts. You will be responsible for verifying client records, ensuring compliance with regulations, and assisting with documentation accuracy. This role requires strong organizational skills and a commitment to confidentiality while providing support in a professional environment.

Qualifications

• Candidates with experience in administrative, compliance, or corporate secretarial roles will be prioritized.
• Must be able to handle confidential information with integrity.
• Experience in a professional services firm or corporate compliance environment is advantageous.

Responsibilities

• Review and organize existing AML documentation and client KYC files.
• Verify the completeness of client records and ensure proper filing.
• Assist in preparing summary reports for management review.

Skills

Attention to detail

Organizational skills

Confidentiality

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Document management systems

Job description

Job Summary:

We are seeking a meticulous and reliable contract staff member to support our team in reviewing and updating Anti-Money Laundering (AML) records and client documentation. This role will primarily involve organising client files, reviewing identification documents, checking for expirations, and ensuring compliance with regulatory requirements.

Key Responsibilities:

• Review and organise existing AML documentation and client KYC files.
• Verify the completeness of client records and ensure all required documents are properly filed.
• Check the validity and expiry dates of ID documents, and flag those requiring follow-up.
• Assist in updating the internal AML tracker or database.
• Liaise with internal team members to follow up on missing or outdated documents.
• Assist in preparing summary reports or listings for management review.
• Support the team in any ad-hoc compliance or administrative duties as needed.

Requirements:

• Diploma or equivalent qualification; candidates with experience in administrative, compliance, or corporate secretarial support roles will be given priority.
• Strong attention to detail and a high level of accuracy.
• Good organizational and documentation skills.
• Ability to handle confidential information with integrity.
• Proficient in Microsoft Excel and document management systems.
• Prior experience in a professional services firm or corporate compliance environment is an advantage.