Admin Assistant (Woodlands Community Rehab)

Borr Drilling; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the social service sector is seeking an administrative support professional. Responsibilities include assisting the Centre Manager, processing client registrations, administering petty cash, and managing inventory. Ideal candidates will have a GCE O level with at least 1 year of relevant experience, proficiency in Microsoft Office, and core service skills.

Qualifications

• Minimum 1 year of related experience in administration & finance within the social service sector.
• Proficient in MS Word & MS Excel.

Responsibilities

• Supports the Centre Manager with administrative duties while ensuring compliance with policies.
• Handles client registration and maintains inventory and cash flow records.

Skills

Service Oriented

Communication

Interpersonal Skills

Problem Solving

Teamwork

Education

GCE O Level

Tools

Microsoft Office

Job description

• Supports and assist the Centre Manager in the delivery of administrative duties in the Centre accordance to established policies and procedures and comply to MOH standard regulations
• Answer phone and walk-in queries with regards to the community activities and services provided by the Centre, and to provide appropriate referrals.
• Process registration for admission / withdrawal including all the paperwork required for the process.
• Administrative duties include completing new client intake and gathering supporting documents
• Maintain the inventory of all surgical items, food rations, stationery, uniform & miscellaneous.
• Maintain the Centre’s petty cash and cash flow records on behalf of the Centre Manager.
• Handle receipt of payment, ensure bank-in and update Finance department
• Process subvention claims for submission to regulatory agencies
• Arrange transport logistic for clients

Requirements

• Minimum GCE O Level
• Minimum 1 year of related experience (administration & financial) in social service sector
• Proficient in Microsoft Office (MS Word & MS Excel)

Work Location: Woodlands

COMPETENCY AND PROFICIENCY LEVEL

Must-Have Competencies

• Billing Procedures – Level 2

• Change Management – Level 1

• Continuous Improvement Management– Level 2

• Emergency Response and Crisis Management– Level 2

• Excellence in Service– Level 1
  

Good-To-Have Competencies

• Frontline Services Management– Level 1

• Management of Stakeholders– Level 1
  

Critical Core Skills

- Service Oriented - Basic

- Communication - Basic

- Interpersonal Skills - Basic

• Problem Solving – Basic

- Teamwork - Basic

• For more information, please refer to Technical Skills and Competency (TSCs) and Critical Core Skills (CCSs) in Skills Framework for Social Service Industry via this website https://www.skillsfuture.gov.sg/skills-framework/social-service