Admin Assistant - Specialty Care and Oncology

Pfizer; Singapore; On-site; SGD 150,000 - 200,000; Full time

Job summary

A global pharmaceutical leader is seeking an Admin Assistant for Specialty Care and Oncology. The role involves comprehensive administrative support to the VP and team, including calendar management, travel coordination, and project support. The ideal candidate is organized, communicative, and capable of working autonomously in a dynamic environment.

Qualifications

• 3-4 years of experience in administrative roles.
• Excellent attention to detail and time management.
• Proficient with office procedures and travel coordination.

Responsibilities

• Manage complex global calendars and organize team meetings.
• Handle travel arrangements and manage sensitive communications.
• Assist with onboarding new hires and coordinate visits.

Skills

Organizational Skills

Communication Skills

Problem-solving Skills

Tools

Microsoft Office

Concur

WebEx

Ariba

Job description

Admin Assistant - Specialty Care and Oncology

Role Summary: This role provides administrative support to the VP for Emerging Markets within the therapeutic area and their team members (Regional TA Leads, Commercial Leads, and BMLs), reporting into the VP for EM Specialty Care and Oncology.

Responsibilities: Will include traditional administrative tasks such as managing calendars, scheduling travel and meetings, expense reports, handling off-site meeting planning, managing Microsoft Teams Sites, and onboarding logistics for new colleagues. The individual will partner closely with other administrative and operations professionals to provide comprehensive support.

To succeed, candidates should be well-organized professionals capable of working autonomously in a complex environment. Strong communication and collaboration skills are essential for coordinating cross-functional teams and engaging with diverse stakeholders. Proactive problem-solving and a positive, inclusive attitude are valued.

Through your efforts, you will help Pfizer achieve its mission and bring breakthroughs to patients worldwide.

Detailed Role Responsibilities

• Manage complex global calendars, scheduling high-level, time-sensitive meetings with many participants.
• Organize and support team meetings, including YBM, Town Halls, 1:1s, and off-site meetings, including agenda preparation, minutes, and follow-up.
• Support key processes, tracking steps, and coordinating calendar planning and execution.
• Handle travel arrangements, including visas and expenses.
• Manage incoming/outgoing mail, including sensitive and confidential correspondence.
• Create and maintain distribution lists, organizational charts, rosters, and electronic files.
• Support projects and initiatives as needed.
• Manage key projects via Ariba, ePA3, Engage, and vendor credentialing systems.
• Assist with onboarding new hires, arranging interviews, internal transfers, updating systems, and shipping equipment.
• Assist with communications and coordinate visits, conferences, and symposium attendance.
• Serve as a liaison between US and international offices to ensure proper communication and administrative alignment.
• Register LATAM, AFME, and Asia visitors with Security, and coordinate with security teams for visitors from other sites.

Qualifications

• 3-4 years of professional experience in administrative roles, demonstrating proactive and proficient administrative functions.
• Excellent attention to detail, time management, organization, and prioritization skills.
• Proficiency with office procedures and experience coordinating domestic and international travel.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office (Outlook, Teams, OneNote) and experienced with applications like Concur, WebEx, and Ariba.

Purpose

Breakthroughs that change patients' lives. Pfizer is a patient-centric company guided by courage, joy, equity, and excellence. Our culture fosters innovation and transformation to improve lives globally.

School of Leaders

Pfizer Turkey fosters leadership through rotations, international opportunities, and a flexible, enjoyable work environment. There are no limits to what we can accomplish together.

Flexibility

We aim to create a trusting, flexible workplace culture that encourages work-life harmony, attracts talent, and empowers employees to excel.

Equal Employment Opportunity

Pfizer values diversity and inclusion, committed to supporting a workforce that reflects the communities we serve. We foster a culture of support, empowerment, and celebration of diversity.