Admin Assistant / Secretary | Contract | $4.5K

Manpower Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A staffing and recruitment agency in Singapore is seeking a Team Assistant to provide comprehensive administrative support to executives. Responsibilities include managing calendars, preparing high-quality presentations, and organizing team onboarding activities. The ideal candidate should have a Bachelor's degree and 4-5 years of relevant experience. Strong organizational and communication skills are essential for this role.

Qualifications

• Minimum 4-5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision.
• Advanced proficiency in Microsoft PowerPoint is essential.

Responsibilities

• Provide comprehensive administrative support including calendar management.
• Design and prepare high-quality PowerPoint presentations.
• Coordinate onboarding activities for new or transferring team members.

Skills

Organizational skills

Communication skills

Time management

Microsoft PowerPoint

Education

Bachelor's Degree in Marketing, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

Responsibilities:

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements (including tax-related travel tracking), expense reporting, and email/task coordination.
• Support the VP and team with travel bookings and expense claims.
• Maintain departmental correspondence, records, and filing systems.
• Take meeting minutes and assist in follow-up actions as needed.
• Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite level engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews and decision-making.
• Monitor departmental budgets and expenditures, raising alerts when necessary.
• Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore-based staff.
• Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone and AMEX card requests).
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Requirement:

• Bachelor's Degree in Marketing, Business Administration, or a related field.
• Minimum 4-5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision and discretion.
• Excellent organizational, time management, and communication skills.
• Professional and tactful in interactions with internal and external stakeholders.
• Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive-ready presentations.
• Experience drafting email announcements and internal communications for senior leadership.
• Familiarity with other Microsoft Office tools is a plus.

Interested candidates may send in their resume and cover letter directly to [e-mail] (R1434374), stating the position as the subject title in the email.
Jireli Gem Mejia Cabria | EA License No. 02C3423 | Personnel Registration No. R1434374
Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy

Jireli Gem Mejia Cabria EA License No.: 02C3423 Personnel Registration No.: R1434374

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-policy