Admin Assistant- Procurement

CENTURY WATER SYSTEMS & TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A water systems company based in Singapore is seeking an individual with procurement experience in the construction or manufacturing industry. The successful candidate will handle purchasing functions, support customer service, manage document workflows, and provide administrative support. Good communication skills and proficiency in Microsoft Office are essential. Knowledge of Moneyworks software is preferred.

Qualifications

• Experience in procurement in construction or manufacturing industry.
• Understanding of customer service and procurement processes.
• Strong communication skills.

Responsibilities

• Handle purchasing functions including issuing POs.
• Monitor job delivery and generate outstanding job lists.
• Assist in customer service support, including generating documents.
• Manage document workflows and maintain records.
• Provide finance support for billing and invoicing.
• Offer general administrative and secretarial support.
• Complete ad hoc duties as assigned.

Skills

Procurement experience in construction/manufacturing

Customer service understanding

Good communication skills

Proficient in Microsoft Office

Moneyworks software knowledge

Job description

Job Responsibilities

• Purchasing function. Issue PO and Involve in projects and other operations support matters as assigned from time to time.
• Monitoring of job delivery to customers, generate outstanding job list to colleagues from time to time.
• Assist Administrative support of Customer Service side included generating quotation, DO, invoice shipping documents to the customer,
• Manage document workflow, organizing, filing and retrieving of documents and maintain database and file records.
• Provide simple finance support functions such as coordinating billing, payment and input invoice into system.
• Provide general administrative and secretarial support included answering phone calls, attending to visitors to meeting rooms, mailing of company’s letters, booking of hotels & etc from time to time;
• Ad hoc duty delegate by the management

Job Requirements

• Have experience of procurement in construction/manufacturing industry
• Understand customer service, procurement process
• Good communication skills
• Proficient in Microsoft office, Moneyworks software preferred