Admin Assistant / Personal Assistant

Aspire Alliance Pte Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Aspire Alliance Pte Ltd seeks a dedicated Business Executive / Personal Assistant to enhance productivity and deliver exceptional client service. This role involves managing call communications, administrative support, sales proposals, and maintaining relationships between agents and clients. The ideal candidate possesses strong organizational skills and communication abilities, along with proficiency in Microsoft Office and CRM tools.

Qualifications

• Proven experience in a support role, particularly in admin, insurance, finance, or customer service.
• Excellent spoken and written communication skills.
• Ability to work independently and handle confidential information.

Responsibilities

• Manage agents' calendars, schedule meetings, and coordinate events.
• Prepare sales proposals and presentations for agents.
• Act as the liaison between clients and agents to ensure clear communication.

Skills

Organizational skills

Communication skills

Multitasking abilities

Proactive

Tools

Microsoft Office

CRM tools

Job description

About Us

At Aspire Alliance, we are committed to delivering top-tier financial solutions through a team

of passionate, high-performing insurance professionals. We believe in supporting our agents

with strong operational backing to ensure they deliver the best service to clients. Join us and

be a vital part of an energetic, driven team that values initiative, efficiency, and excellence.

About The Role

We are looking for a dedicated Business Executive / Personal Assistant to provide end-to-end

administrative, event, operations, and sales support to our insurance financial agents. You

will play a critical role in enhancing our team's productivity and ensuring exceptional service

delivery to clients.

Key Responsibilities

Call & Communication Management

• Handle inbound and outbound calls professionally, including client queries,
  
  

appointment bookings, and follow-ups.

• Relay messages between clients and agents accurately and promptly.
• Maintain clear communication records.
  
  

Administrative & Operational Support

• Manage agents' calendars, schedule meetings, and coordinate internal/external events.
• Ensure all operational activities adhere to regulatory and internal compliance
  
  

standards.

• Assist with daily office tasks and documentation.
  
  

Sales & Client Support

• Prepare sales proposals, presentations, and materials for agents.
• Coordinate with underwriting and admin teams to ensure efficient policy processing.
• Maintain accurate client and sales records using CRM software.
• Provide front-line support to clients and escalate concerns when needed.
  
  

Liaison & Relationship Management

• Act as the go-between for clients and agents to facilitate clear communication.
• Support agents in follow-ups and client servicing activities.
• Uphold high standards of customer service and professionalism.
  
  

Requirements

• Proven experience in a support role, prior experience in admin, insurance, finance, or
  
  

customer service is a bonus

• Strong organizational skills
• Excellent communication skills—both spoken and written
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and CRM tools
• Proactive, resourceful, and a team player
• Ability to work independently and handle confidential information