Admin Assistant / Personal Assistant

AURUM GRAVIS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in private equity real estate seeks a proactive Admin Assistant / Personal Assistant to join their team. The role involves providing comprehensive administrative support, including executive functions, fund-related tasks, and HR assistance. Ideal candidates will possess strong organizational skills, effective communication, and a detail-oriented mindset, with an eagerness to contribute to the success of the management team.

Qualifications

• Minimum 1–2 years of administrative or assistant experience.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills (spoken and written).

Responsibilities

• Provide executive support, manage calendars, and track expenses.
• Assist with fund-related administration, investor records, and compliance.
• Coordinate office operations and support basic HR tasks.

Skills

Microsoft Office

Communication

Flexibility

Proactivity

Attention to Detail

Education

GCE O Level or Diploma

Job description

About The Role

We're looking for a reliable and proactive Admin Assistant / Personal Assistant to support our management team and assist with daily operations. This role combines general office admin, executive support, and assistance with fund-related tasks such as investor documentation and compliance. It’s a great opportunity for someone organized, discreet, and eager to gain exposure to private equity real estate and fund management.

General Administrative Duties

• Provide executive support including calendar management, meeting coordination, travel arrangements, and expense tracking.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Manage office operations, supplies, and vendor communications.
• Prepare reports, presentations, and correspondence on behalf of the management team.
• Handle general and clerical tasks such as e-mailing, mailing, scanning, copying and filing.
• Assist with basic HR tasks such as maintaining staff attendance and leave records, supporting recruitment processes and coordinating employee welfare activities.
• Responsible for office supplies, stationery and maintain office cleanliness and order.
• Assist in planning and organizing company events and meetings.
• Perform other administrative duties as and when assigned

Personal Assistant Duties

• Assist director with personal matters, errands, and scheduling.
• Ensure timely follow-up and reminders for both professional and personal commitments.
• Perform other duties as and when assigned

Fund Administration Support

• Assist in preparing fund-related documents including capital calls, distribution notices, and investor reports.
• Investor onboarding, maintain and update investor records and support KYC/AML documentation.
• Coordinate with external service providers such as fund administrators, auditors, legal and tax advisors.
• Support regulatory filings, compliance matters, and audit preparations.

REQUIREMENTS

• Candidates with a minimum GCE O level or Diploma qualification are encouraged to apply.
• 1–2 years of administrative or assistant experience is generally preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Good communication skills (spoken and written).
• Flexible and adaptable to changing priorities
• Proactive, detail-oriented, and able to work independently

Interested Candidates please send your CV [e-mail] together with date of availability to commence work and expected monthly salary