Admin Assistant, Operations

SINGAPORE RED CROSS SOCIETY; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

The SINGAPORE RED CROSS SOCIETY is seeking an Administrative Support staff to enhance operations within the Ops Administration Department. The role primarily focuses on providing administrative functions, ensuring efficient backend operations for the Red Cross Home for the Disabled. Candidates should possess GCE 'O' Level, strong organizational skills, and a team-oriented attitude, with the opportunity to contribute to meaningful activities in the community.

Qualifications

• Minimum GCE 'O' Level and Certificate in Administration or equivalent.
• 1-2 years of experience in general administrative duties.
• Skills in Google Suite and Microsoft Office are essential.

Responsibilities

• Provide administrative paperwork support for Ops Admin.
• Assist with assets tracking and stationery orders.
• Process monthly bills and assist in other duties when required.

Skills

Organizational skills

Administration skills

Interpersonal skills

Education

GCE 'O' Level

Certificate in Administration

Tools

Google Suite

Microsoft Office

Job description

JOB PURPOSE

To provide an excellent and effective administrative functions/support to Ops Administration Department, thereby contributing to the smooth backend operations of Red Cross Home for the Disabled.

PRINCIPAL ACCOUNTABILITIES

1. Operations

• To provide administrative paperwork support in the daily operation of the Ops Admin.
• To assist Ops Admin in Assets Tracking carried out by OM-HQ.
• To facilitate Stationery Orders and Distribution.
• To assist in answering Telephone Call

2. Administration

• Issuance of Requisition/Purchase Order c/w Goods Receiving & Invoicing.
• Assist in tracking and renewal of Maintenance Contracts.
• Assist in updating excel spreadsheet e.g. Vendor Details, Funding, etc.
• Processing of monthly bills of the RCHD e.g. Utilities, Licensing Fees, etc.

3. Any Other Duties

• Provide relief assistance/support when teammate is on leave.
• Participate in society events/activities, which occasionally occur on weekends.

JOB SPECIFICATION

1. Qualifications

• Min GCE‘O’ Level, Certificate in Administration, or equivalent.

2. Experience

• Preferably with at least 1-2 years of working experience in general administrative duties.

3. Additional Skills & Knowledge

• Good knowledge in Google Suite and Microsoft Office.
• Good organizational and administration skills are essentials and the ability to prioritise the workload effectively and meet deadlines.
• Able to work independently as well as a good team player, with the ability to relate well to people of all levels, including the volunteers.
• Good interpersonal skills, self motivated, meticulous and able to multitask.
• Possessing a class 3 driving license will be an added advantage.