Admin Assistant (HQ)

Borr Drilling; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the drilling industry is seeking a detail-oriented Administrative Assistant to support daily operations and administrative processes. The ideal candidate will be proactive, with strong organizational and communication skills, and have relevant experience in office administration to ensure smooth office functioning. This full-time role offers an opportunity to contribute significantly to the team's success in a dynamic environment.

Qualifications

• 1-3+ years of proven administrative or office support experience.
• Proficiency in Microsoft Office Suite and comfortable with various digital platforms.
• Multilingual capabilities (e.g., Mandarin, Malay, Tamil) are a strong advantage.

Responsibilities

• Maintain organized office environment and manage supplies.
• Coordinate internal and external meetings and handle communications efficiently.
• Assist with AGM compilation and corporate filings.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Proficiency in Microsoft Office Suite

Education

Relevant certifications in office software or administration

Job description

We are growing and constantly looking to strengthen our team. If you wish to be part of our team of dynamic individuals, apply to any of our open positions now.

Admin Assistant (HQ)

Overview

We are seeking a highly organized and proactive Administrative Assistant to support our daily operations and ensure the smooth functioning of our office and administrative processes. The ideal candidate will be a detail-oriented individual with strong communication skills and a solid understanding of office administration, including specific compliance-related tasks.

Job Function

Office Management

• Maintain a highly organized and tidy office environment.
• Manage and procure all office supplies and inventory for both HQ and site offices.
• Coordinate essential office equipment maintenance and repairs.
• Handle all incoming and outgoing mail and facilitate courier services efficiently.

Communication & Correspondence

• Answer and direct incoming phone calls with professionalism.
• Greet and assist visitors, ensuring a welcoming environment.
• Manage general email inquiries and ensure timely correspondence.
• Draft, proofread, and edit various documents, memos, and reports for accuracy and clarity.

Scheduling & Coordination

• Organize and coordinate internal and external meetings, including room bookings and basic preparation.
• Assist with the planning and coordination of company events or special projects.

Corporate & Data Management

• Maintain comprehensive physical and digital filing systems, ensuring easy retrieval of documents.
• Assist with Annual General Meeting (AGM) compilation, printing, and Certificate of Permissible Operations (COP) preparation.
• Manage administrative aspects of project takeovers and handovers, including documentation.
• Act as a key liaison for authority inquiries (e.g., ACRA, IRAS) and manage corporate filings via Corpass.
• Process and administer documents related to specific statutory sections (e.g., S47 & S65, likely related to BMSMA or similar corporate regulations).
• Execute e-filing for AGMs, Office Bearer updates, and By-law lodgements.
• Conduct bi-annual checks on shop names and ownership details with the Urban Redevelopment Authority (URA).
• Support PDPA (Personal Data Protection Act) maintenance and compliance efforts under the guidance of the Admin Manager.
• Handle general resident enquiries, providing administrative support where required.

General Support & Assistance

• Provide comprehensive administrative support to managers and other team members.
• Assist with various special projects and research tasks as needed.
• Prepare and reconcile expense reports accurately

Requirements

Certifications

• Relevant certifications in office software (e.g., Microsoft Office Suite) or administration are a strong asset.

Experience & Skills

• Proven administrative or office support experience (e.g., 1-3+ years) is highly desirable.
• Excellent communication skills, both written and verbal, with a professional and articulate demeanor.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Exceptional attention to detail and accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various digital platforms.
• Ability to handle confidential information with discretion.
• Multilingual capabilities (e.g., proficiency in Mandarin, Malay, or Tamil) are a strong advantage for communication with diverse stakeholders in Singapore.
• Proactive and resourceful, with a problem-solving mindset.

• Employment

  Full-Time

• Location

  Kaki Bukit, Singapore

• Department

  Admin

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