Admin Assistant, Fund Corporate Secretarial

Vistra Corporate Services (SEA) Pte Ltd; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

Join a leading corporate service provider as an Admin Assistant, Fund Corporate Secretarial in Singapore. In this role, you will provide crucial administrative support while enjoying flexible hybrid working arrangements and comprehensive employee benefits focused on well-being and continuous growth.

Benefits

Flexible hybrid working arrangement

Birthday leave

Comprehensive medical insurance

Dental coverage

Wellness allowance

Competitive annual leave

Internal mentorship program

Reimbursement for professional membership fees

Qualifications

• Minimum 2-4 years of relevant experience.
• Motivated self-starter with good communication skills.
• Independent, able to meet tight deadlines.

Responsibilities

• Admin support for the Funds team including filing documents and document management.
• Coordinate incoming and outgoing mails and dispatch services.
• Participate in regulatory projects and system enhancements.

Skills

Communication

Organizational Skills

Teamwork

Job description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist toremove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as an Admin Assistant, Fund Corporate Secretarialbased in our Singapore office. This is a full-time and permanent position reporting to the Manager, Fund Corporate Secretarial.

Key responsibilities:

• Admin support the Funds team not limited to filing of the statutory documents, ensuring the documents properly scanned and named to the server

• Coordination of incoming and outgoing mails and liaising with reception for local dispatch / courier services

• Other typing and general administrative duties

• Arrange archiving file closing and send/from to the warehouse

• Manage internal workflow

• Participate in projects in relation to the regulatory changes, new processes, system enhancements, remediation exercises if required

• Co-ordinate with the team and finance, ensuring/monitoring on the billing for common seal / rubber stamp

• Assist in document management storage system

Key requirements:

• Minimum 2-4 years of relevant experience

• Motivated self-starter and progressive thinker

• High professional integrity and accountability

• Good communication skills

• Independent and self-motivated, able to work with tight deadlines

• Ability to organise and prioritize work with minimum supervision

• Strong team player

Company Benefits:

At our Singapore office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.