Admin Assistant & Front Desk Officer

People Profilers; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking a Receptionist to manage the reception area, assist callers, coordinate travel for staff, and handle office administration tasks. The ideal candidate should have a minimum GCE O Level qualification and experience in customer service roles. Proficiency in Microsoft Office is essential. This role involves working independently in a professional environment.

Qualifications

• Experience in receptionist or front desk roles preferred.
• Able to work independently with minimal supervision.

Responsibilities

• Handle telephone inquiries and direct calls professionally.
• Management of reception and meeting room areas.
• Coordinate travel arrangements for employees.

Skills

Customer service

Microsoft Office proficiency

Team player

Education

GCE O Level or equivalent

Job description

• Handle all telephone enquiries promptly in a professional and courteous manner, assisting the callers by directing their calls to the appropriate person(s), answers general inquiries, take and relaying of messages.
• Greet and attend to incoming visitors professionally.
• Management of Reception and meeting room areas, ensuring rooms are presentable.
• Switching on and off all company products placed at main reception area for display purposes.
• Management of incoming and outgoing mails and parcels processes.
• Coordination of travel and accommodation arrangement for employees on business trip, which include but not limited to air ticket, accommodation and visa application arrangement for all staff and VIPs, updating of Travel Schedule and hotel rates, monitoring the status of unused ticket/travel budget and verification of travel claims.
• Coordination with various vendors on office facilities wear and tear issue and office equipment repair and maintenance issue.
• Office Administration
• Management and procurement of office stationery, form printing and pantry supplies inventory and to ensure timely replenishment when stock runs low;
• Issue purchase requisition for purchase of goods and services for administration department.
• Checking of invoices received from administration department vendors.
• Coordination of Name Cards printing for all employees;
• Management of office meeting rooms booking; and
• Provide support and/or coordination for company event(s) and project(s), i.e. safe management initiatives, etc.
• Any other adhoc duties assigned by the HR Manager.

REQUIREMENTS

• Possess a minimum GCE O Level or equivalent qualification.
• Experience in receptionist, front desk, customer service is preferred.
• Proficient in Microsoft Office applications
• Good team player and customer oriented.
• Able to work independently with minimal supervision.

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