Admin Assistant (FRESH GRADS WELCOME)

CAR TIMES AUTOMOBILE PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the automotive industry is hiring an Administrative Executive to support their sales and operations team. The candidate will handle essential administrative tasks, including managing sales documents and overseeing various office operations. This role requires strong organizational skills and a detail-oriented approach, with opportunities for growth within a dynamic environment.

Benefits

AWS

Variable Bonus

Up to 21 days of Annual Leave

Qualifications

• Minimum 1-2 years of administrative-related experience.
• Ability to work independently in a fast-paced environment.
• Great team player with excellent communication skills.

Responsibilities

• Ensure all sales documents for new and used cars are accurate.
• Manage new car registrations and warranty reports.
• Liaise with building management on parking arrangements.

Skills

Organized

Detail-oriented

Communication

Education

GCE ‘O’ or ‘N’ Certificate

Tools

Microsoft Office

Job description

We are seeking a motivated and detailed oriented individual to join our team as an Administrative Executive. This exciting role will focus on administrative tasks to support the division and sales team to ensure overall operations runs smoothly.

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Avenue 2, Automobile Megamart, #01-07, Singapore 408898

AWS + Variable Bonus + Up to 21 days of Annual Leave

Job Description

• Ensure all sales documents for new and used cars are accurate and properly maintained.
• Manage new car registrations, warranty reports, and prepare delivery documents.
• Handle division-related claims and invoices.
• Oversee loans, refunds, forfeited deals, and referral cases.
• Maintain records of spare keys and manuals.
• Track team members’ off days and annual leave.
• Monitor new car sales by retrieving new cases from the system and updating records of existing cases.
• Liaise with building management on season parking arrangements and showroom vehicle movements.
• Print and organize documents for case files.
• Manage COE bidding confirmation cases and submissions.
• Prepare the COE Secured report.
• Maintain the overall appearance of the showroom and office.
• Prepare the New Car Warranty & Servicing Report.
• Compile and prepare salary slips upon receiving the finalized breakdown from the office.
• Provide support for tasks assigned by the division head.

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE ‘O’ or ‘N’ Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially Excel)
• Great team player with great communications skills