Admin Assistant (FRESH GRADS WELCOME)

-; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a motivated Administrative Executive to support the sales division. The role involves managing administrative tasks, maintaining sales documents, and ensuring efficient operations. Candidates must have at least 1-2 years of experience and possess GCE 'O' or 'N' Certificate. Good organizational and communication skills are crucial, alongside proficiency in Microsoft Office.

Benefits

AWS

Variable Bonus

Up to 21 days of Annual Leave

Qualifications

• Minimum 1-2 years of administrative-related experience.
• Ability to work independently in a fast-paced environment.
• Knowledgeable in Microsoft Office, especially Excel.

Responsibilities

• Ensure sales documents for cars are accurate and maintained.
• Manage new car registrations and prepare delivery documents.
• Handle division-related claims and invoices.

Skills

Organized

Detail-oriented

Communication Skills

Team Player

Microsoft Office

Education

GCE 'O' or 'N' Certificate

Job description

We are seeking a motivated and detailed oriented individual to join our team as an Administrative Executive. This exciting role will focus on administrative tasks to support the division and sales team to ensure overall operations runs smoothly.

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Avenue 2, Automobile Megamart, #01-07, Singapore 408898

AWS + Variable Bonus + Up to 21 days of Annual Leave

Job Description

• Ensure all sales documents for new and used cars are accurate and properly maintained.
• Manage new car registrations, warranty reports, and prepare delivery documents.
• Handle division-related claims and invoices.
• Oversee loans, refunds, forfeited deals, and referral cases.
• Maintain records of spare keys and manuals.
• Track team members' off days and annual leave.
• Monitor new car sales by retrieving new cases from the system and updating records of existing cases.
• Liaise with building management on season parking arrangements and showroom vehicle movements.
• Print and organize documents for case files.
• Manage COE bidding confirmation cases and submissions.
• Prepare the COE Secured report.
• Maintain the overall appearance of the showroom and office.
• Prepare the New Car Warranty & Servicing Report.
• Compile and prepare salary slips upon receiving the finalized breakdown from the office.
• Provide support for tasks assigned by the division head.

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE 'O' or 'N' Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially Excel)
• Great team player with great communications skills