Admin Assistant, Fixed Income Sales, Singapore

Bank of America; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

Bank of America in Singapore seeks an experienced administrative professional to support executives and teams with confidential, diverse duties. You will manage complex calendars, schedule meetings, arrange travel, process invoices, and handle documents with discretion.

The role requires strong English communication, meticulous organization, and the ability to work under tight deadlines, including extended hours when needed.

Qualifications

• At least 3 years of experience supporting executives; Experience in financial institutions preferred.
• Excellent communication and organizational skills; ability to interact with senior management.
• Ability to work under tight deadlines with minimal supervision; willingness to extend hours when needed.

Responsibilities

• Provide full administrative support to executives and team.
• Manage complex calendars, schedule meetings, and coordinate travel.
• Process expense claims and invoices, and handle documents with discretion.
• Support onboarding of new hires/transferees and office logistics.
• Provide hands-on on-site administrative support to the team.

Skills

Administrative Services

Facilities Management

Office Administration

Prioritization

Adaptability

Attention to Detail

Collaboration

Customer and Client Focus

Planning

Oral Communications

Problem Solving

Written Communications

MS Office

Tools

MS Office

Job description

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in‑office culture that supports collaboration, engagement, and career development. Our approach includes clear in‑office expectations, while providing an appropriate level of flexibility based on role‑specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact.

Job Description

This job is responsible for providing diverse and confidential administrative support, including greeting and directing customers, associates, or other visitors. Key responsibilities include answering phone calls and taking messages, scheduling meetings, booking conference rooms, and making appointments. Job expectations include performing administrative duties including updating documents, memos, letters and forms and following procedures and practices.

Responsibilities

Provide full administrative support to executives and team Manage complex calendars, scheduling internal/external meetings and resolving conflicts Screen and handle incoming calls with discretion and proper prioritization Coordinate complex travel logistics e.g. flights, visas, itineraries, etc Process expense claims and invoices in line with company policies Support onboarding of new hires/transferees e.g. system set up, equipment, office arrangements, etc Provide logistics support to regional and global visitors Support events logistics with proper approval and record keeping Perform general office administrative duties Accurately document and relay messages with appropriate judgment Provide hands–on, on‑site administrative and operational support to the team.

Requirements

At least 3 years of relevant experience providing support to team of executive; Experience working in a financial institution, particularly within a Global Markets environment is highly preferred. Excellent communication and organizational skills, with the ability to interact effectively with senior management Ability to work collaboratively under tight deadlines with minimal supervision, and flexibility to work extended hours or weekend when needed Self‑motivated with a proactive mindset, capable of handling a wide range of responsibilities independently while contributing as a team player Professional and diplomatic in handling sensitive situations and client interactions positive attitude, energetic, and hardworking team player fluent in English.

Skills

Administrative Services Facilities Management Office Administration Prioritization Adaptability Attention to Detail Collaboration Customer and Client Focus Planning Oral Communications Problem Solving Written Communications Proficient in MS applications e.g. Word, Excel, PowerPoint.

About the Company

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well‑being. Bank ofAmerica believes both in the importance ... continuous pension ... plus. ...? (…) Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi‑faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.

Partnering Locally

Learn about some of the ways Bank of America is making a difference in the communities we serve.

Global Impact

Learn about the six areas that guide Bank of America's efforts to help make financial lives better for customers, clients, communities and our teammates.

Opportunity and Inclusion

Each employee brings unique skills, background and opinions. We see opportunity and inclusion as our platform for innovation and a key component in our success.

Our Values

Learn about our four values that represent what we believe.