Admin Assistant (Engineering)

Responsibilities

• Provide assistance to the Senior Project Manager in managing job number documentation related matters.
• Assist in negotiating and purchasing materials from both local & overseas suppliers.
• Submit approval of phone bills, petty cash, and leave forms for engineers.
• Update quotation control file records.
• Follow up on COC and other documents with engineers.
• Update internal databases with order details (dates, vendors, quantities, discounts).
• Work closely with management and various departments on their operational requirements.
• Monitor and follow up with vendors on delivery schedules.
• Maintain and manage proper document filing (e.g., photocopying, scanning, filing, and printing).
• Perform any other ad hoc duties as assigned.

Requirements

• GCE ‘N’ levels, ‘O’ levels, or ‘A’ levels qualification, ITE, Diploma, or equivalent.
• Minimum 1-2 years relevant working experience, preferably in the construction industry.
• Good communication, organizational, and interpersonal skills to coordinate with all levels.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Possess excellent written and spoken communication skills.
• Capability to handle multiple tasks simultaneously and prioritize workload effectively in a fast-paced environment.
• Result-oriented, self-motivated, and able to work independently.
• High level of accuracy and attention to detail in all aspects of work.
• Able to commence work immediately or within short notice.

Staff Benefits

1. AWS
2. Annual leave: 15 days, up to a maximum of 21 days.
3. Transportation reimbursement claims (2 ways from home to office/site).
4. VB – subjective.
5. Medical/Dental benefits.
6. Insurance – Hospital & Surgery, Personal Accident, and Term Life.
7. Annual health screening up to $200.

Working hours: 8.30 am to 5.30 pm (5 days’ work week).