Admin Assistant (ECC)

CBM Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in property management is seeking an experienced administrative professional to support the Condo Manager in various tasks including managing bookings, handling inquiries, and ensuring efficient office operations. The ideal candidate will have at least 5 years of MCST experience and strong customer service skills. This role offers the opportunity to contribute to a well-organized environment while working closely with residents and stakeholders.

Qualifications

• Minimum 5 years of MCST experience in managing residential or commercial developments.
• Basic accounting knowledge (e.g., handling petty cash, payment records).
• Strong customer service orientation with a proactive attitude.

Responsibilities

• Type, file, and dispatch all necessary correspondences as directed by the Condo Manager.
• Manage bookings for estate facilities and answer inquiries.
• Organize filing and maintain records for the Management Corporation.

Skills

Customer service orientation

Public relations

Communication

Detail-oriented

Organization

Tools

Microsoft Office

Basic office software

Job description

Job Description:

• Type, file, and dispatch all necessary correspondences as directed by the Condo Manager.

• Answer all inquiries, requests, and complaints received via telephone, and maintain accurate records of such communications.

• Manage bookings for estate facilities (e.g., BBQ pits, function rooms, karaoke rooms).

• Establish and maintain an organized filing system to ensure proper documentation and effective administration of the Management Corporation (MCST).

• Assist the Condo Manager with petty cash management and reconciliation.

• Maintain accurate records of payments made by residents.

• Monitor and manage inventory of office stationery and supplies.

• Oversee maintenance arrangements for office equipment to ensure smooth daily operations.

• Coordinate meetings as instructed by the Condo Manager and prepare all necessary documents and materials for such meetings (e.g., notices, agendas, minutes).

• Perform any other administrative duties assigned by the Condo Manager.

Job Requirement:

• Minimum 5 years of MCST experience in managing residential or commercial developments.

• Basic accounting knowledge is required (e.g., handling petty cash, payment records).

• Strong customer service orientation with a proactive and helpful attitude.

• Excellent public relations and communication skills to interact effectively with residents and stakeholders.

• Organized, detail-oriented, and able to manage multiple administrative tasks independently.

• Proficient in Microsoft Office applications (e.g., Word, Excel) and basic office software.

We regret that only shortlisted candidates will be notified.

Thank you for applying.