Admin Assistant cum Receptionist

Prefab Technology Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking a Receptionist to be the first point of contact for visitors. The role includes greeting guests, managing incoming calls, overseeing visitor logs, and providing clerical support. Ideal candidates should possess excellent communication skills and be organized. This position requires multitasking and effective time management in a professional environment.

Qualifications

• Must have excellent communication skills and a friendly demeanor.
• Proficiency in Microsoft Office Suite is preferred.
• Ability to manage time effectively and prioritize tasks.

Responsibilities

• Greet and welcome visitors professionally.
• Manage telephone calls and direct them appropriately.
• Handle visitor management and maintain visitor logs.
• Ensure reception area is tidy and presentable.
• Assist with clerical and administrative tasks as needed.
• Manage scheduling and correspondence efficiently.

Skills

Communication Skills

Organization

Attention to Detail

Customer Service

Job description

Receptionist Duties

• Greeting and Welcoming: First point of contact for visitors, ensuring a positive and professional first impression.

• Telephone Management: Answering and directing calls, taking messages, and providing information.

• Visitor Management: Notifying relevant personnel of visitor arrivals, managing visitor logs, and issuing visitor badges.

• Maintaining Reception Area: Ensuring the reception area is tidy, organized, and presentable.

Administrative Duties

• Clerical Support: Filing, data entry, document preparation, and other general office tasks.

• Scheduling: Managing calendars, scheduling appointments, and coordinating meetings.

• Correspondence: Handling mail, emails, and other forms of communication.

• Office Supplies: Managing inventory and ordering supplies as needed.

• Assistance with Events: May assist with the organization and coordination of office events.

• Other Ad-hoc Tasks: Assisting with various tasks as assigned by management.

No agent please.