Admin Assistant/Clerk

PASSION FM SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to support the CEO. The role involves managing the CEO's calendar, handling correspondence, preparing reports, and coordinating with stakeholders. The ideal candidate will possess strong organizational skills, discretion, and the ability to handle multiple tasks efficiently.

Responsibilities

• Manage the CEO’s calendar and travel arrangements.
• Screen emails, calls, and messages on behalf of the CEO.
• Provide high-level administrative support and document preparation.
• Coordinate with internal departments and external stakeholders.

Job description

Job Responsibilities

· Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.

· Screen emails, calls, and messages, responding on behalf of the CEO when necessary.

· Prepare reports, presentations, and briefing documents for meetings.

· Provide necessary materials and information for the CEO's meetings and presentations.

· Provide high-level administrative support, including calendar management, meeting coordination, and correspondence handling.

· Prepare and organize reports, presentations, and other documentation as required.

· Maintain a confidential filing system and ensure data accuracy and security.

· Attend meetings, take detailed minutes, and distribute them to relevant parties.

· Coordinate with internal departments and external stakeholders on behalf of the CEO.

· Manage expense claims, budgeting, and procurement of office supplies.

· Assist with contract administration and liaise with lawyers for contract-related affairs.

· Monitor company license renewals to ensure compliance and timely submissions.

· Assist in the planning and execution of key company projects and initiatives.

· Organize and attend meetings, taking minutes and following up on action items.

· Liaise with clients, vendors, and government agencies as required.

· Arranged travel, including flight bookings, accommodations, and itineraries.

· Coordinate logistics for corporate events (e.g., CNY, company dinners, conferences, and business trips).

· Assist with personal errands, schedules, and administrative tasks for the CEO.