Admin Assistant/Clerk

PNH RESOURCES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Executive Assistant to support the CEO. The role involves managing schedules, preparing reports, coordinating meetings, and providing high-level administrative support. Ideal candidates will possess a Diploma in Business Administration and relevant experience.

Qualifications

• At least Diploma in Business Administration or Corporate Admin.
• 1-2 years relevant experience preferred.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Prepare reports and support materials for meetings.
• Coordinate logistics for corporate events.

Skills

Calendar Management

Communication

Report Preparation

Organizational Skills

Attention to Detail

Education

Diploma in Business Administration

Job description

Job Responsibilities

• · Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• · Screen emails, calls, and messages, responding on behalf of the CEO when necessary.
• · Prepare reports, presentations, and briefing documents for meetings.
• · Provide necessary materials and information for the CEO's meetings and presentations.
• · Provide high-level administrative support, including calendar management, meeting coordination, and correspondence handling.
• · Prepare and organize reports, presentations, and other documentation as required.
• · Maintain a confidential filing system and ensure data accuracy and security.
• · Attend meetings, take detailed minutes, and distribute them to relevant parties.
• · Coordinate with internal departments and external stakeholders on behalf of the CEO.
• · Manage expense claims, budgeting, and procurement of office supplies.
• · Assist with contract administration and liaise with lawyers for contract-related affairs.
• · Monitor company license renewals to ensure compliance and timely submissions.
• · Assist in the planning and execution of key company projects and initiatives.
• · Organize and attend meetings, taking minutes and following up on action items.
• · Liaise with clients, vendors, and government agencies as required.
• · Arranged travel, including flight bookings, accommodations, and itineraries.
• · Coordinate logistics for corporate events (e.g., CNY, company dinners, conferences, and business trips).
• · Assist with personal errands, schedules, and administrative tasks for the CEO.

Job Requirement:

• Possess at least Diploma in Business Adminstration or Corporate Admin.
• Preferred 1 - 2 Years relevant experience.