Admin Assistant/Clerk

GOODMAN ENVIRONMENTAL PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Une entreprise de gestion environnementale dynamique recherche un(e) Assistant(e) de direction pour soutenir le CEO. Le candidat idéal possédera un diplôme en administration des affaires et une expérience pertinente. Ce poste implique la gestion du calendrier, la préparation de documents et la coordination des projets de l'entreprise, offrant une opportunité enrichissante dans un environnement professionnel stimulant.

Qualifications

• Diplôme minimum en Administration des Affaires ou domaine similaire.
• 1 à 2 ans d'expérience pertinente souhaitée.

Responsibilities

• Gérer le calendrier du CEO et organiser les réunions.
• Préparer des documents, rapports et présentations pour les réunions.
• Coordonner avec les départements internes et les parties prenantes externes.

Skills

Gestion du temps

Communication

Confidentialité

Organisation

Education

Diplôme en Administration des Affaires ou Administration d'Entreprise

Job description

Job Responsibilities

· Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.

· Screen emails, calls, and messages, responding on behalf of the CEO when necessary.

· Prepare reports, presentations, and briefing documents for meetings.

· Provide necessary materials and information for the CEO's meetings and presentations.

· Provide high-level administrative support, including calendar management, meeting coordination, and correspondence handling.

· Prepare and organize reports, presentations, and other documentation as required.

· Maintain a confidential filing system and ensure data accuracy and security.

· Attend meetings, take detailed minutes, and distribute them to relevant parties.

· Coordinate with internal departments and external stakeholders on behalf of the CEO.

· Manage expense claims, budgeting, and procurement of office supplies.

· Assist with contract administration and liaise with lawyers for contract-related affairs.

· Monitor company license renewals to ensure compliance and timely submissions.

· Assist in the planning and execution of key company projects and initiatives.

· Organize and attend meetings, taking minutes and following up on action items.

· Liaise with clients, vendors, and government agencies as required.

· Arranged travel, including flight bookings, accommodations, and itineraries.

· Coordinate logistics for corporate events (e.g., CNY, company dinners, conferences, and business trips).

· Assist with personal errands, schedules, and administrative tasks for the CEO.

Job Requirement:

• Possess at least Diploma in Business Adminstration or Corporate Admin.
• Preferred 1 - 2 Years relevant experience.