Admin Assistant

MSCENTS HOSPITALITY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A hospitality company in Singapore is seeking a detail-oriented Admin Assistant to provide administrative and accounting support. Responsibilities include preparing invoices, handling data entry, maintaining filing systems, and performing general office tasks. Candidates should have basic accounting knowledge, proficiency in Microsoft Office, and good communication skills. This role is crucial for the smooth operation of the office.

Qualifications

• Basic knowledge of accounting and admin processes.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.

Responsibilities

• Prepare and issue Delivery Orders, Invoices, Purchase Orders, and Quotations.
• Handle data entry for Accounts Receivable and Payable.
• Maintain proper filing systems and document control.
• Perform general administrative support.

Skills

Basic knowledge of accounting and admin processes

Proficient in Microsoft Office (Word, Excel, Outlook)

Good communication and interpersonal skills

Detail-oriented

Organized

Responsible

Able to multitask

Work independently

Job description

We are looking for a dedicated Admin Assistant to support day-to-day operations in our office. This role is crucial in ensuring the smooth execution of administrative and accounting support functions.

Key Responsibilities:

• Prepare and issue Delivery Orders (DO), Invoices, Purchase Orders (PO), and Quotations
• Handle data entry for Accounts Receivable and Payable
• Maintain proper filing systems and document control
• Perform general administrative support (printing, scanning, mailing, etc.)
• Coordinate servicing and delivery schedules
• Liaise and follow up with clients and internal teams
• Answering phones, managing emails and other correspondence
• Support the team in ad-hoc administrative duties

Requirements:

• Basic knowledge of accounting and admin processes
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills
• Detail-oriented, organized, and responsible
• Able to multitask and work independently
• Singaporean / PR