Admin Assistant

AEGIS BUILDING & ENGINEERING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in engineering is seeking an administrative support professional. The role involves providing comprehensive administrative assistance to technical teams, document management, invoice preparation, and data compilation. Ideal candidates will possess strong organizational skills, helping ensure the efficiency of operations.

Responsibilities

• Provide administrative support to technical teams ensuring smooth operations.
• Manage records of technical documents, invoices, and various reports.
• Track utility consumption data for accurate payment submissions.

Skills

Record Management

Administrative Support

Documentation

Invoice Preparation

Report Compilation

Data Tracking

Job description

• Provide comprehensive administrative support to technical teams, ensuring smooth operations and timely coordination.
• Manage and maintain accurate records of technical documents including checklists, service reports, job sheets, and drawing plans.
• Organize and file all correspondence and documentation related to technical drawing plans for easy retrieval and reference.
• Prepare invoices for air conditioning extensions, condenser water charges, scheduled maintenance for Business Units (BUs), and other chargeable services as advised.
• Compile and submit various reports as required by the Site Officer or management.
• Generate Expense Analysis Vouchers and Tax Analysis Sheets for internal billing and accounting purposes.
• Track and compile utility consumption data (electricity and water) for timely and accurate payment submissions.
• Provide administrative support for the creation and submission of Work Orders.