Admin Assistant

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A property management firm in Singapore is seeking an administrative professional for Integrated Facilities Management. The ideal candidate will have administrative experience and be proficient in Microsoft Office, with strong attention to detail and organizational skills. Responsibilities include processing invoices, vendor management, and budget tracking. This role supports operational excellence within the team.

Qualifications

• At least O level with English and Math or Diploma holder with 2-3 years of related experience.
• Proficiency in Microsoft Office applications.
• Strong attention to detail and organizational skills.

Responsibilities

• Process invoices accurately and in a timely manner.
• Raise purchase orders according to company procedures.
• Monitor and track contract expiration dates.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office

Education

O level with English and Math or Diploma

Tools

Procurement systems

Invoice processing systems

Job description

Work Dynamics - Integrated Facilities Management

• Process invoices accurately and in a timely manner

• Raise purchase orders according to company procedures

• Register and onboard new vendors to the system

• Monitor and track contract expiration dates

• Purchase and maintain inventory of pantry and office supplies

• Procure administrative items as needed

• Maintain organized filing systems for contracts, invoices, and other financial documents

• Reconcile expense reports and credit card statements

• Assist with budget tracking and financial reporting

• Coordinate with Finance department on payment schedules and discrepancies

• Manage correspondence with vendors regarding billing inquiries

• Support audit preparations by gathering and organizing required documentation

• Schedule and coordinate meetings, including preparation of materials

• Handle confidential information with appropriate discretion

• Provide administrative support to team members as needed

• Generate regular status reports on contracts, payments, and procurement activities

• Assist with month-end and year-end closing procedures

• Implement and maintain efficient administrative workflows

• Perform additional administrative duties as directed by management

Qualifications

• At least O level with English and Math subject passed or Diploma holder with at least 2 - 3 years of experience in Finance Admin and/or similar duties

• Proficiency in Microsoft Office applications

• Strong attention to detail and organizational skills

• Ability to prioritize tasks and meet deadlines

• Excellent communication skills, both verbal and written

• Experience with procurement and invoice processing systems preferred

Schedule

• 5.5 days work week (Monday to Friday, plus half-day on Saturday)

If you are a proactive team player with strong administrative skills and a passion for supporting operational excellence, we encourage you to apply.