Admin Assistant

PRECEPTS LEGACY PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

A leading company in the wills and custody sector is seeking a detail-oriented Admin Assistant. In this role, you will support operational processes through various administrative tasks, including document handling, client communication, and data management. Candidates should possess O-Level certification, excellent organisational skills, and proficiency in basic computer applications. This position offers an opportunity to work closely with stakeholders in a fast-paced environment.

Qualifications

• Minimum of O-Level qualification.
• Strong attention to detail and organisational skills.
• Proficient in basic computer applications.

Responsibilities

• Attend to enquiries and verify information with clients.
• Process documents, mails, and payments.
• Liaise with clients, vendors, and team members.

Skills

Attention to detail

Organisational skills

Communication skills

Time management

Education

O-Level qualification

Tools

Microsoft Word

Excel

Job description

Job Overview:

We are looking for a meticulous and organised Admin Assistant to join our Wills & Custody team. This role involves administrative tasks which aim at supporting operational processes, and may evolve or expand progressively. The ideal candidate is detail-oriented, reliable, and able to work closely with various stakeholders to ensure smooth workflow.

Key Responsibilities:

• Attend to enquiry and do verification with clients and related parties.

• Arrange and record documents for storage.

• Process mails and prepare letters (including e-letters and cards) for mailing.

• Process and verify payment received.

• Update personal information (including correspondence address).
• Perform data entry into internal systems.
• Generate and issue invoices.
• Print and scan necessary documents.

• Liaise with clients, executors, vendors and related parties.
• Handle other ad-hoc administrative duties as required.
• Collaborate closely with team members and liaise with other departments to ensure seamless operations.

Requirements:
• Minimum of O-Level qualification.
• Strong attention to detail, high level of accuracy and good organisational skills.
• Ability to follow processes and work independently with minimal supervision.
• Proficient in basic computer applications (e.g., Microsoft Word, Excel, email).
• Good communication and time-management skills.

• Able to handle multiple tasks efficiently in a fast-paced environment.
• A team player who is easy to work with, willing to learn, and takes initiative.

Preferred Qualities:
• Prior experience in administrative roles is an advantage.
• Comfortable working in a fast-paced, document-heavy environment.
• Responsible, dependable, and proactive.

• Comfortable with multitasking and shifting priorities.
• Approachable and cooperative.
• Eager to learn and contribute beyond routine tasks.