Admin Assistant

TRIGGER ASSET MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A finance-related firm in Singapore seeks a detail-oriented Administrative Assistant to support management with administrative tasks, ensures smooth office operations, and handles coordination between departments. Candidates should have a diploma in Business Administration and a minimum of 2 years of experience. Proficiency in Microsoft Office Suite and strong organizational skills are required. This role offers exposure to investment and fund management processes.

Benefits

Potential career progression into operations

Exposure to high-level corporate operations

Qualifications

• Minimum 2 years of relevant administrative experience, preferably in a corporate or finance-related environment.
• Strong ability to prioritize tasks and meet deadlines.
• High discretion in handling confidential information.

Responsibilities

• Provide administrative support to management.
• Prepare and edit documents, reports, and presentations.
• Maintain organised filing systems for contracts and records.
• Assist in processing invoices and expense claims.
• Coordinate meetings and prepare materials.

Skills

Organisational skills

Microsoft Office Suite proficiency

Communication skills

Attention to detail

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Position Overview
We are seeking a highly organised, detail-oriented Administrative Assistant to support our management team in day-to-day administrative and operational functions. The successful candidate will play a critical role in ensuring smooth office operations, maintaining accurate records, and assisting in coordination between internal departments and external stakeholders.

Key Responsibilities

• Provide administrative support to management, including scheduling meetings, managing calendars, and arranging travel.
• Prepare, format, and edit documents, reports, presentations, and correspondence.
• Maintain organised filing systems (physical and digital) for contracts, records, and corporate documentation.
• Assist in processing invoices, expense claims, and basic bookkeeping tasks.
• Coordinate meetings, including preparation of agendas, materials, and minutes.
• Liaise with vendors, service providers, and external stakeholders as required.
• Support in the organisation of company events, training sessions, and investor meetings.
• Ensure compliance with internal policies, confidentiality requirements, and corporate governance procedures.
• Perform general office duties such as ordering supplies, managing office equipment, and handling incoming/outgoing communications.

Qualifications & Skills

• Diploma or higher in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant administrative experience, preferably in a corporate or finance-related environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with online collaboration tools.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• Excellent written and verbal communication skills.
• High level of attention to detail, accuracy, and discretion in handling confidential information.
• Proactive, adaptable, and able to work independently as well as collaboratively in a team environment.

Opportunities & Growth

• Exposure to investment, fund management, and high-level corporate operations.
• Potential career progression into roles in operations, investor relations, or business development.