Admin Assistant

ELEMENT GEOTECHNICAL TESTING (S) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in geotechnical testing is seeking an Administrator to support project teams in the smooth execution of construction projects. The role involves managing documentation, coordinating with stakeholders, and providing operational support. Ideal candidates should have strong organizational skills, attention to detail, and experience in the construction industry.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field is preferred.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in construction industry is a plus.

Responsibilities

• Assist Project Managers in planning and coordination of construction projects.
• Prepare and maintain project documentation and track project progress.
• Handle general administrative tasks and manage project calendars.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Education

Diploma or Bachelor's degree in Business Administration

Construction Management

Tools

MS Office Suite

Job description

Element has an opportunity for Administrator

The Business Administrator plays a vital role in supporting project teams and ensuring the smooth execution of construction projects. This involves managing project documentation, coordinating with stakeholders, handling administrative tasks, and providing general operational support. This role requires strong organisational and communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Project Coordination:

• Assist Project Managers in the planning, coordination, and execution of construction projects.
• Prepare and maintain project documentation, including contracts, schedules, reports, and meeting minutes.
• Track project progress, monitor deadlines, and identify potential delays or issues.
• Coordinate with subcontractors, suppliers, and other stakeholders to ensure smooth project execution.
• Assist in the preparation of project budgets and cost tracking.

Administrative Support:

• ·Handle general administrative tasks, including phone calls, emails, correspondence, and filing.
• ·Manage calendars, schedule meetings, and make travel arrangements for project teams.
• ·Prepare presentations, reports, and other documents as required.
• ·Maintain office supplies and equipment.

Document Control:

• Manage and maintain project documentation in accordance with company procedures.
• Ensure proper filing, storage, and retrieval of project documents.
• Track and monitor document revisions and approvals.

Financial Administration:

• Assist in processing invoices, purchase requisitions, tracking expenses, and managing project budgets.
• Prepare and submit expense reports.

Other Duties:

• Provide general support to the project team as needed.
• Assist with onboarding new project team members.
• ·Involved in health and safety administration.
• ·Any other ad-hoc duties as assigned.

Requirements:

• Diploma or Bachelor's degree in Business Administration, Construction Management, or a related field.
• Proficient in the use of MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Experience in the construction industry is preferred.