Admin Assistant

DM CREATION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A creative design firm in Singapore is seeking a Personal Assistant to the Managing Director to support design projects and executive leadership. The ideal candidate has at least 3 years of experience in a similar role within the interior design sector. Responsibilities include managing the MD's calendar, drafting communications, and liaising with contractors. Knowledge of local supply chains and compliance is essential. Competitive salary offered for exceptional candidates.

Qualifications

• Minimum 3 years as a PA supporting in interior design.
• Ability to critique vendor quotes against material specs.
• Knowledge of local supply chains.
• Familiarity with BCA/SCDF compliance for commercial/residential projects.

Responsibilities

• Manage MD’s calendar and business engagements.
• Draft communications like quotations and vendor negotiations.
• Interpret CAD drawings and material specifications.
• Liaise with contractors.
• Analyze vendor quotations for cost, quality, and timeline.
• Orchestrate cross-team workflows.
• Document action items from meetings.

Skills

Calendar management

Communication drafting

Vendor analysis

Technical interpretation of CAD drawings

Job description

We are hiring Personal Assistant to the Managing Director to join our dynamic team in our expansion. Here’s a chance for you to transform your career.

Salary negotiable for exceptional individuals

Role Mission:

Support the MD in design projects through seamless executive leadership and precision technical coordination

Job scope:

- Manage MD’s calendar, and business engagements

- Draft communications (quotations, board vendor negotiations etc)

- Interpret CAD drawings, FF&E schedules, and material specifications for accuracy

- Liaise with contractors

- Analyze vendor quotations for cost, quality, and timeline optimization

- Orchestrate cross-team workflows (designers, procurement, site supervisors)

- Document action items from design charrettes/MD-client meetings

Requirements:

1. Experience- Minimum 3 years as PA supporting in interior design

2. Ability to critique vendor quotes against material specs (e.g., marble grading, fabric fire ratings)

3. Knowledge of local supply chains

4. Familiarity with BCA/SCDF compliance for commercial /residential projects