Admin Assistant

FOCAL SEARCH PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative and Sales Support professional. This role involves managing daily operations, ensuring compliance with company policies, and providing excellent customer service to stakeholders. Ideal candidates will exhibit strong communication skills and an ability to streamline administrative processes.

Responsibilities

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices and upload to server daily.
• Coordinate meetings and arrange travel for employees.

Job description

Responsibilities:

- Administrative:

• Generate daily operation time sheets for approval.
• Consolidate supplier invoices, gather signature and upload to server on a daily basis
• Maintain and update leave
• Calculate overtime
• Generate documents for operations (Service Report, Port Entry documents etc)
• Manage and maintain accurate and up-to-date records and files
• Handle incoming and outgoing mails, emails, and faxes
• Coordinate meetings, courses and travel arrangements for employees and management
• Maintain office supplies, inventory, and assets etc

- Sales Support:

• Manage LinkedIn account daily
• Call and arrange sales meetings
• Coordinate with project manager on confirmed sales
• Coordinate with accounting on billing matters
• Send out SOAs to clients
• Any other related administrative for sales matters

- Others:

• Ensure compliance with company policies, procedures, and regulatory requirements
• Develop and implement administrative processes and procedures to improve efficiency
• Provide excellent customer service to employees, management, and external stakeholders.
• Perform any other tasks as assigned by management