ADMIN ASSISTANT

GUO SHENG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

A leading construction company in Singapore is seeking an HR Administrator to provide comprehensive administrative support across departments. The ideal candidate will have at least one year of experience and a degree in Human Resource Management, showcasing strong ownership and analytical skills. Responsibilities include managing records, handling communication, and coordinating employee training, while ensuring confidentiality in workplace information.

Qualifications

• Minimum 1 year of experience in HR-related functions.
• Ability to work independently and handle confidential information.
• Passionate and driven individual.

Responsibilities

• Provide administrative support to HR, Admin, and Finance departments.
• Manage workers' dormitory issues and assist in payroll preparation.
• Coordinate training and course registration.

Skills

Ownership

Analytical skills

Communication

Resourcefulness

Education

Diploma or Degree in Human Resource Management

Job description

Roles & Responsibilities

Job Description

• Provide administrative support to HR, Admin, and Finance departments to maintain effective, updated, and accurate records. This includes organizing filing systems for important and confidential company documents and answering inquiries.
• Answer, screen, and transfer inbound phone calls.
• Open and distribute mailbox, read and reply to emails, and record incoming and outgoing mails daily.
• Manage office supplies stock, including stationery, pantry supplies, PPE, uniforms, ART kits, facemasks, etc.
• Issue PR/PO and receive orders.
• Support general office administration tasks.
• Coordinate training and course registration.
• Arrange medical checkups and purchase security bonds as needed.
• Source and enroll employees in training courses as approved.
• Manage workers’ dormitory issues, including check-in/out and sourcing for new dormitories.
• Record workers’ leave and investigate attendance issues.
• Assist in managing workers’ PIPO and payroll preparation.
• Maintain all related data up-to-date.
• Perform other ad-hoc duties as assigned.

Job Requirements

• Minimum 1 year of experience in HR-related functions.
• Diploma or Degree in Human Resource Management or related field.
• Strong sense of ownership.
• Ability to work independently with good analytical skills and resourcefulness.
• Good communication skills.
• Passionate and driven.
• Ability to handle sensitive and confidential information with complete discretion.