Admin Assistant

K Infinity Management Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A management company in Singapore seeks an Admin Assistant to support the sales team through administrative tasks and customer relationship management. The ideal candidate will be organized, detail-oriented, and proficient in Microsoft Office. Responsibilities include data entry, managing inquiries, processing documents, and general office duties. This role is key to ensuring the smooth operation of sales activities.

Qualifications

• Strong administrative and organisational skills with keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office suite, including Excel, Word, and PowerPoint.
• Ability to work in a fast-paced environment and prioritise tasks effectively.
• A proactive and adaptable approach to problem-solving.

Responsibilities

• Providing comprehensive administrative support to the sales & operations team.
• Managing customer inquiries and fostering strong relationships with customers.
• Prepare and process quotations, delivery orders, and invoices.
• Coordinating logistics and scheduling for sales meetings and events.
• Performing general office duties like answering phone calls and managing office supplies.
• Any other ad-hoc responsibilities assigned by the Management.

Skills

Strong administrative and organisational skills

Excellent communication

Interpersonal skills

Proficient in Microsoft Office

Ability to prioritize tasks

Problem-solving skills

Job description

Job Description

We are currently looking for Admin Assistant who plays a crucial role in supporting the sales team and ensuring the smooth operation of sales activities. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple tasks efficiently.

Job Responsibilities:

• Providing comprehensive administrative support to the sales & operations team, including data entry, filing, and managing documentation

• Managing customer inquiries and fostering strong relationships with customers.

• Prepare and process quotations, delivery orders, and invoices

• Coordinating logistics and scheduling for sales meetings and events

• Performing general office duties, such as answering phone calls and managing office supplies

• Any other ad-hoc responsibilities assigned by the Management

Job Requirements:

• Strong administrative and organisational skills with a keen attention to detail

• Excellent communication and interpersonal skills

• Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint

• Ability to work in a fast-paced environment and prioritise tasks effectively

• A proactive and adaptable approach to problem-solving