Admin Assistant

DISPLAYWORKS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A professional service company in Singapore is looking for an Administrative Assistant to manage office duties and client interactions. Responsibilities include maintaining office cleanliness, handling mail and courier services, and providing support to the team. Candidates should have strong organizational skills and the ability to communicate effectively. This role offers an opportunity to enhance your administrative career in a dynamic environment.

Qualifications

• Proficient in handling administrative tasks and coordination.
• Excellent communication skills in English.

Responsibilities

• Greet and serve drinks to clients professionally.
• Maintain cleanliness of the office environment.
• Handle courier services and delivery schedules.
• Maintain records of incoming and outgoing mail.
• Provide administrative support to the team.

Job description

1. Greet, receive, and serve drinks to all walk-in clients in a professional and courteous manner.
2. Maintain cleanliness and good housekeeping of the pantry, meeting rooms, and overall office to ensure a clean, tidy and welcoming environment at all times.
3. Arrange and coordinate courier services (e.g., dispatching documents, sending samples or color proofs via Lalamove) and plan delivery schedules with the company driver.
4. Collect incoming mail daily from the letterbox, record the date and time received, and distribute it to the relevant departments.
5. Ensure all outgoing letters and documents are dispatched on the same day without delay.
6. Maintain accurate records of all incoming and outgoing mail in the system (e.g., payment entries, dispatch logs).
7. Provide administrative support to team, including filing, photocopying, scanning tasks.
8. Handle the purchase and inventory management of office supplies, stationery, beverages and pantry items.
9. Coordinate the maintenance and servicing of office equipment such as printers, photocopiers and other office machinery.
10. Assist the Project Manager with Permit to Work (PTW) applications and follow up with mall management or relevant authorities to ensure timely approvals.
11. Perform any other ad-hoc administrative tasks, duties, or projects assigned by management.