Admin Assistant

XIANG SIGNATURE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading firm in Singapore is seeking an Administrative Coordinator to support day-to-day operations. You will be responsible for office administration, procurement, and coordination of meetings. The ideal candidate holds a Certificate or Diploma and is proficient in Microsoft Office. Attention to detail and the ability to multitask in a fast-paced environment are essential. This role is perfect for those eager to learn and grow professionally.

Qualifications

• Minimum Certificate or Diploma in any discipline; prior experience in admin or F&B industry is preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint), able to handle emails and basic reporting.
• Detail-oriented, responsible, willing to learn, and able to multitask in a fast-paced environment.

Responsibilities

• Coordinate and assist in the day to day general administration and operational matters.
• Assist with procurement, distribution, and inventory of office and operational supplies.
• Support the setup and coordination of meetings, trainings, and events.
• Handle daily emails and coordinate communication.
• Collect and organize administrative data and documents for filing.

Skills

Proficient in Microsoft Office

Attention to detail

Multitasking

Communication skills

Education

Certificate or Diploma in any discipline

Job description

Key Responsibilities:

• Coordinate and assist in the day to day general administration and operational matters, including office maintenance, stationery management, and visitor reception, attendance tracking for staff and etc.
• Assist with procurement, distribution, and inventory of office and operational supplies for both HQ and outlets.
• Support the setup and coordination of meetings, trainings, and events, including venue booking, materials, attendance and preparing reports.
• Handle daily emails and coordinate communication.
• Collect and organize administrative data, documents, and reports for filing and basic analysis. Track deadlines and ensure timely submission or renewal of the required documents.
• Coordinate and assist in the day to day general administration and operational matters.
• Support ad-hoc tasks and cross-departmental coordination as assigned by the supervisor.

Requirements

• Minimum Certificate or Diploma in any discipline; prior experience in admin or F&B industry is preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint), able to handle emails and basic reporting.
• Detail-oriented, responsible, willing to learn, and able to multitask in a fast-paced environment.