Admin Assistant

Q & M ENTERPRISES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable company in Singapore is seeking an administrator to manage purchasing and inventory operations. The role includes developing vendor agreements, optimizing material use and maintaining filing systems. Applicants should possess O Level / ITE certificates and communicate effectively in Mandarin.

Qualifications

• Minimum O Level / ITE certificate required.
• 1 to 2 years of relevant working experience preferred.
• Ability to communicate in Mandarin is essential.

Responsibilities

• Oversee the purchasing process and manage inventory.
• Maintain filing systems and negotiate vendor contracts.
• Develop strategies for optimizing material usage.

Skills

Meticulousness

Detail-oriented

Mandarin communication

Education

O Level / ITE certificate or equivalents

Tools

Microsoft Office

Job description

Job description

Responsibilities:

• Coordinate and assist in the day to day general administration and operational matters.

• Oversee all aspects of the purchasing process, including ordering, purchasing, supplier management, shipping, and inventory

• Purchase materials and equipment, develop vendor agreements, and establish relationships

• Maintain appropriate filing systems for all documents, records, and reports

• Maintain pricing policies and oversee the negotiation of vendor values and agreements

• Manage inventory, pricing, and process changes

• Generate purchase orders

• Develop and implement strategies for optimizing material usage, ordering, and inventory levels

• Monitor supplier performance and negotiate supplier contracts

• Perform other ad-hoc duties as assigned.

Requirements:

• Minimum O Level / ITE certificate or equivalents.

• Able to write and communicate with Mandarin speaking clients / colleagues.

• Relevant working experience of at least 1 to 2 years is an advantage.

• Meticulous and detail-oriented.

• Proficient in Microsoft Office (Excel, Word & Outlook).