Admin Assistant

HG Construction Steel Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local construction company in Singapore is seeking an Administrative Support Officer to assist the Operations/Production Department. Responsibilities include maintaining transaction records, data entry, and collaborating with production teams. Ideal candidates will have a Nitec level qualification, proficiency in Microsoft Office, and 1-2 years of relevant experience. Only Singaporean and Permanent Residents will be considered.

Qualifications

• Minimum 1-2 years of experience in a relevant administrative role.
• Positive attitude and willingness to learn.
• Good in organizational and time management skills.

Responsibilities

• Provide administrative support to the Operations/Production Department.
• Maintain records of transactions and product status.
• Collaborate with production teams to resolve discrepancies.

Skills

Proficiency in Microsoft Office (Excel & Word)

Organizational skills

Time management skills

Collaboration skills

Education

Nitec level or equivalent

Job description

Job Responsibilities

1.Provide administrative support to the Operations/Production Department.

2. Maintain records of transactions and processing of the product's status according to compliance requirements

3. Accurately maintain/update Daily Processing Reports (DPR) and Tally sheets, including production quantities, materials used, and production stages.

4. Perform data entry tasks to input production and inventory information into databases or electronic systems.

5. Verify the accuracy of data entries and cross-check information with supporting documents.

6. Collaborate with production and store teams to gather necessary information and resolve any discrepancies or issues related to production records or inventory levels.

7. Generate reports, summaries, and analysis of production and inventory data as required.

8. Ensure compliance with record-keeping procedures and company policies.

9. Assist in continuous improvement initiatives related to record-keeping processes and systems.

10. Provide administrative support to the department

11. Ad-hoc tasks assigned by direct supervisor

Requirements:

1. Possess minimum Nitec level or equivalent qualifications with 1-2 years experiences

2. Positive attitude and willing to learn.

3. Proficiency in Microsoft office (Excel & Word).

4. Good in organizational and time management skills to handle multiple tasks and meet deadlines.

5. Ability to work independently with minimal supervision as well as collaborate effectively within a team.

6. Able to commence work immediately or within short notice.

7. Applicant must be willing to work in west area and 5.5 days per week

8. Singaporean and Singapore Permanent Residents only