Admin Assistant

YEW BAN HENG CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in construction is seeking an Administrative Assistant to manage front desk operations and provide comprehensive support across various departments including sales and HR. The ideal candidate will have a GCE O Levels qualification and at least 2 years of relevant experience, thriving in a fast-paced, international environment. This role involves multitasking across different responsibilities while maintaining high standards of communication and organization.

Qualifications

• Minimum 2 years of experience in Receptionist/Secretarial duties.
• Comfortable in a fast-paced international environment with multiple languages.
• Self-driven, meticulous, and able to work under pressure.

Responsibilities

• Handle front desk reception duties and attend to visitors.
• Prepare refreshments for meetings and manage office supplies.
• Support sales department and coordinate travel arrangements.

Skills

Interpersonal skills

Communication skills

Multi-tasking

Analytical skills

Education

GCE O Levels

Job description

This position of administrative assistant consists of being responsible for providing administrative and clerical services to ensure effective and efficient operations.

Job Descriptions:

• Responsible for day-to-day front desk reception duties, attend to walk-in visitors their requests, answering phone calls etc
• Prepare refreshments for internal and external meetings and clean up thereafter
• Provide administrative support for the full scope of office management including upkeep and maintenance of the office and its supplies, etc.
• Perform a variety of administrative tasks including managing phones and emails, scheduling appointments and planning meetings.
• Support sales department in preparing of quotations
• To co-ordinate travel arrangement planning, flight, accommodation, visa application and transportation
• Assist & coordinate company events, exhibitions or meetings
• Any other ad hoc tasks assigned in relation to HR/Admin/Finance/Sales support

Job Requirement

• Min qualification GCE O Levels
• Min 2 years of experience in Receptionist/Secretarial duties
• Experienced working in a shared service environment and providing support to finance/admin/sales/HR
• Must be comfortable in a fast-paced international environment with multiple languages
• Able to multi-task, meticulous, committed and good team player
• Excellent interpersonal and communication skills
• Self-driven, meticulous, analytical, able to work under pressure