Admin Assistant

CADMUS RESOURCES; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking an organized and detail-oriented administrative support professional for their Marine Safety and Operations Department. In this role, you will be responsible for dispatching important notices, maintaining records of incidents, and assisting with various administrative tasks. The ideal candidate will have a diploma in marine engineering or a related field, along with at least two years of experience in the oil trading sector. This position offers a chance to contribute to a crucial department while developing your skills in a supportive environment. If you are meticulous and professional, this opportunity could be the perfect fit for you.

Qualifications

• 2+ years of experience in the oil trading industry in a similar role.
• Strong drafting and verbal communication skills are essential.

Responsibilities

• Provide administrative support to the Marine Safety and Operations Department.
• Maintain records of Department invoices and statistics of incidents.

Skills

Verbal Communication

Drafting Skills

Attention to Detail

Professionalism

Education

Diploma in Marine Engineering

Tools

Microsoft Office

Job description

He / She reports to the Marine Manager and is responsible for providing administrative support to the staff in Marine Safety and Operations Department.

Job Description:

• Dispatch Notices to Mariners, Port Marine/Shipping Circulars and Notices, safety circulars, training materials, documents and amendments to vessels.
• Monitor acknowledgement receipts for (.1)
• Assist in editing amendments to Controlled Documents.
• File and maintain statistics of all casualties and incidents reported by vessels.
• Process and maintain records of all Department invoices.
• In-charge of the Department reference publication library.
• Assist in other administrative matters.
• Any other ad-hoc duties as assigned.

Requirements:

• Diploma in marine engineering or similar field (maritime or engineering majors are preferred).
• At least 2 years work experience in oil trading industry and in similar role.
• Meticulous, diligent and professional.
• Good drafting and verbal communication skills.
• Proficient in Microsoft Office applications, including Word and Excel.