Admin Assistant

Intertek Testing Services (S) Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in testing and inspection services seeks a detail-oriented candidate for a 3-month contract role focused on transcribing reports and managing customer invoicing. Ideal applicants should have a diploma in Business Administration and proficient skills in Microsoft Office.

Qualifications

• Diploma or higher in Business Administration is an advantage.
• Prior experience in report preparation or data entry is preferred.
• Basic understanding of invoicing processes is an advantage.

Responsibilities

• Transcribe handwritten inspection reports into digital format.
• Prepare and dispatch invoices and reports according to customer requirements.
• Verify and clarify data with the Operations team.

Skills

Detail-oriented

Strong communication skills

Multitasking

Education

Diploma in Business Administration

Tools

Microsoft Office

Excel

Word

Job description

Job Responsibilities:

• Transcribe handwritten inspection reports into digital format for completed job files, either before or after billing;

• Review, reformat, and complete the typing of uploaded reports to ensure consistency and accuracy;

• Verify and clarify data with the Operations team when discrepancies arise to maintain report accuracy;

• Ensure reports include customer-specific or required information while adhering to the standardized reporting format;

• Prepare and dispatch invoices, supporting documents, and reports in accordance with customer requirements;

• Complete and dispatch reports promptly to prevent delays in customer invoicing;

• Maintain organized digital and physical records of all reports and related documentation for easy retrieval.

Job Requirements

• Diploma or higher in Business Administration or related field is an advantage;

• Detail-oriented with strong communication skills, capable of multitasking and managing stress effectively;

• Diligent, task-focused, and committed to meeting deadlines;

• Prior experience in report preparation or data entry is preferred;

• Proficiency in Microsoft Office, particularly Excel and Word, is mandatory; familiarity with PowerPoint is a plus;

• Ability to work independently and collaboratively in a fast-paced environment;

• Basic understanding of invoicing processes and customer service principles is an advantage.

Note: This is a 3-months contract postion.