Admin Assistant

SECURITY & RISK SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Security and Risk Solutions is seeking an Administrative Assistant to support its HR department. The role involves preparing contracts, maintaining personnel records, and managing recruitment processes, ensuring compliance and confidentiality. The ideal candidate will possess strong organizational skills and proficiency in MS Office.

Qualifications

• Prior experience in administrative or HR support roles preferred.
• Basic understanding of HR processes and employment documentation required.

Responsibilities

• Draft and format employment contracts using approved templates.
• Maintain and update employee records in digital and physical formats.
• Support recruitment process by organizing candidate documentation.

Skills

Proficiency in MS Office

Attention to detail

Organizational skills

Confidentiality

Job description

Job Title: Administrative Assistant

Location: 2 Sims Cl, #06-07, GEMINI@SIMS 387298

Employment Type: Full-time / Part-time / Contract

Job Summary

The HR Administrative Assistant provides essential support to the HR department by preparing employment contracts, maintaining accurate personnel records, and managing HR-related documentation and lists. This role ensures smooth administrative operations and compliance with internal policies.

Key Responsibilities

- Draft and format employment contracts using approved templates

- Maintain and update employee records in both digital and physical formats

- Track and manage HR lists such as onboarding checklists, leave records, and contract expiry dates

- Assist in preparing offer letters, confirmation letters, and other HR documents

- Support the recruitment process by organizing candidate documentation

- Coordinate with payroll and benefits teams to ensure accurate employee data

- Respond to basic employee queries regarding HR documentation

- Ensure confidentiality and proper handling of sensitive information

️ Required Skills & Qualifications

- Proficiency in MS Office (Word, Excel, Outlook)

- Basic understanding of HR processes and employment documentation

- Strong attention to detail and organizational skills

- Ability to handle confidential information with discretion

- Prior experience in administrative or HR support roles preferred