Admin Assistant

Truwater Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Assistant to handle day-to-day administrative duties, support various departments, and manage office supplies. The ideal candidate will possess excellent time management skills and proficiency in MS Office, contributing to the smooth operation of the office.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office applications including Word, Excel, PowerPoint, Outlook.
• Excellent time management skills and ability to multi-task.

Responsibilities

• Handle day-to-day administrative duties including filing, data entry, and document preparation.
• Manage office supplies and inventory, ensuring timely replenishment.
• Answer and direct phone calls, take messages, and handle correspondence.

Skills

Time Management

Organizational Skills

Communication

Problem-solving

Tools

MS Office

Job description

Key Responsibilities:

• Handle day-to-day administrative duties including filing, data entry, and document preparation

• Manage office supplies and inventory, ensuring timely replenishment

• Answer and direct phone calls, take messages, and handle correspondence

• Organize and schedule appointments and meetings

• Maintain contact lists and internal records

• Assist in the preparation of reports, memos, and presentations

• Support HR and Finance departments in record keeping and coordination

• Coordinate with vendors, couriers, and service providers

• Provide administrative support to various departments as needed

Requirements:

• Proven experience as an administrative assistant or office admin assistant

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

• Excellent time management skills and ability to multi-task and prioritize work

• Strong organizational and planning skills

• Attention to detail and problem-solving skills

• Good written and verbal communication skills