Admin Assistant

ODYSSEY FINANCIALS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial services firm in Tampines is seeking an Administrative Assistant to support the team and manage scheduling. Responsibilities include communication management, appointment scheduling, and maintaining office operations. Candidates should have a minimum Nitec qualification and at least 1-year experience in administrative roles. Salary ranges from $2,300 to $2,500, negotiable based on experience.

Qualifications

• Minimum Nitec qualification required.
• At least 1-year experience in administrative roles.
• Available to start immediately or at short notice.

Responsibilities

• Conserve Manager's time by handling correspondence and scheduling.
• Welcome guests and clients while maintaining professionalism.
• Provide administrative support for office operations.

Skills

Administrative support

Communication

Time management

Confidentiality

Education

Nitec

Job description

Job Description:

(i) Conserves Manager / Director's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications

(ii) Maintains Director's appointment schedule by scheduling meetings, conferences, teleconferences, and travel

(iii) Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries

(iv) Prepares reports by collecting and analyzing information

(v) Maintains customer confidence and protects operations by keeping information confidential

(vi) Provides administrative support to ensure efficient operation of the office

(vii) Carries out administrative duties such as filing, typing, copying, binding, scanning etc

(viii) Makes travel arrangements such as booking flights, or restaurant reservations

(ix) Exhibits polite and professional communication via phone, e-mail, and mail

(x) Supports the team by performing tasks related to organization and strong communication

(xi) Provides information by answering questions and requests

(xii) Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies

(xiii) Contributes to team effort by accomplishing related results as needed

Requirements:

-Min Nitec

-At least 1-year experience in admin assistant roles

-Able to start immediately or at short notice

-Salary ranges from $2,300 to $2,500, negotiable based on experience and education level

-Working Location: Tampines

-Office Hours, 9am - 6pm