Admin Assistant

GMP Group HQ; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an administrative support professional to manage the Executive Director's calendar and coordinate meetings and special projects. The ideal candidate will be an organized individual with a diploma and at least two years of relevant experience in administrative functions, excelling in communication and document management.

Qualifications

• 2 years of working experience in administrative functions.
• Experience in accounting, billing, or invoice process is an advantage.

Responsibilities

• Manage the Executive Director's calendar and coordinate meetings.
• Handle incoming and outgoing mail and perform general document management.
• Coordinate special projects and manage purchase and work requisition processes.

Skills

Communication

Organizational Skills

Document Management

Education

Diploma in any field

Job description

Responsibilities

• Manage the Executive Director's (ED) calendar, including scheduling meetings and appointments.

• Coordinate meetings, which involves preparing agendas, taking minutes, following up on action items, and arranging catering as needed.

• Handle incoming and outgoing mail, distributing received mail within the department and dispatching outgoing mail to other hospital departments and external parties.

• Perform general document management tasks such as typing, sorting, filing, scanning, photocopying, and recording documents and forms. This also includes preparing routine correspondence, reports, and presentations.

• Coordinate special projects and initiatives as directed by the ED, liaising with other departments and external partners for implementation and follow-up.

• Collate and update relevant data for departmental cost management and improvement purposes.

• Manage purchase and work requisition processes, from obtaining supplier quotations to submitting invoices to Finance for payment, and processing expense reports for the ED's office.

• Prepare and submit claims and records for course claims, night allowances, leave, and petty cash for department staff.

• Handle confidential and sensitive information with discretion, ensuring confidentiality is maintained at all times.

• Collect and dispatch documents to and from various areas within the hospital premises.

• Requisition, control, and maintain optimal utilization of office supplies within the department.

• Provide general administrative support to other team members as required.

• Perform any other duties assigned by the supervisor.

Requirements:

• Diploma in any field

• 2 year of working experience in administrative function

• Experience in accounting, billingsor invoices process will be an added advantage

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.